**General Summary** Provides advanced administrative support for multiple Executive/Senior Vice Presidents at WellSpan Health. In some cases, provides support to subsidiary boards at WellSpan Health in partnership with the Board and Governance Liaison. Performs advanced, diversified, and confidential administrative functions requiring advanced experience, skills, and knowledge. Conducts all business in a manner aligned with WellSpan's service standards and reflects positively on the WellSpan brand and the reputations of the Executive/Senior Vice Presidents. **Shift** Full Time, Days, 8:00-4:30 **Duties and Responsibilities** **Essential Functions:** + Provides advanced and confidential administrative support to assigned Senior Vice Presidents with a high level of professionalism, discretion, and attention to detail. + Pro-actively manages and optimizes multiple Senior Vice Presidents' daily appointment calendars including coordination of internal and external meetings, conferences, and events while using critical independent judgement to proactively anticipate scheduling conflicts, resolves issues to maintain efficiency, ensures Executives are appropriately prepared, and ensures Executives smoothly move throughout the day and stay on schedule. + Accurately coordinates travel and lodging arrangements as required. + Collects and prepares information for the Senior Vice President's use in discussions and meetings. + Takes a proactive role in drafting agendas, timelines, PowerPoint presentations and other materials for Executives. + Performs special assignments and projects as requested by the Senior Vice Presidents. + Supports confidential discussions, emails, and meetings with effectively organized and well-maintained documents/records. + Conducts research and compiles information as needed for the Senior Vice Presidents decision-making and strategic planning. + Exercises sound judgment in decision-making and provides solutions to problems as they arise. + Serves as mentor and role model to the Executive Assistants and new Senior Executive Assistants. + Actively participates as a member of the WellSpan Executive Services Network to develop best practices, standard work, and goals to ensure the team can Work As One across the organization to deliver highly effective, efficient, and seamless executive support across WellSpan. + Proactively learns technologies and becomes expert (e.g. MicroSoft suite, Oracle, PowerBI, social media tools, INET, etc.) and fosters effective adoption of leading-edge tools across the entire Executive Team and WellSpan Executive Services Network. **Common Expectations:** + Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings, takes notes, and ensures follow up, as required. + Compiles data and prepares regularly scheduled or special reports, analyses, and statements. + Composes letters, memoranda, and presentations from written or verbal direction, or from knowledge of appropriate policy or procedures. + Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other materials as directed, initiating other documents and correspondence as appropriate. + Partners with Executive/Senior Vice Presidents to proactively manage all levels of communication, including phone calls, emails, etc. + Maintains confidential documentation including, but not limited to, emails and electronic files. + Maintains established policies and procedures, objectives, quality assessments and safety standards. + Maintains professional growth and development. + Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation. **Qualifications** **Minimum Education:** + High School Diploma or GED Required + Associates Degree Preferred **Work Experience:** + 5 years Business Administration experience supporting executive leadership. Required **Knowledge, Skills, and Abilities:** + Intermediate computer skills. + Excellent interpersonal/communications skills. + Transcription skills. **Benefits Offered:** + Comprehensive health benefits + Flexible spending and health savings accounts + Retirement savings plan + Paid time off (PTO) + Short-term disability + Education assistance + Financial education and support, including DailyPay + Wellness and Wellbeing programs + Caregiver support via Wellthy + Childcare referral service via Wellthy Quality of Life. Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation. Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more - within an easy drive of major East Coast cities. York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000) WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.