Sargent & Lundy is a global leader in power and energy consulting, where innovation meets integrity, diversity, and a commitment to quality. Our distinctive capabilities provide domestic and international clients and partners with a thoroughly reliable source of comprehensive expertise. Sargent & Lundy offers challenge, flexibility, competitive salaries and benefits.
This position offers the flexibility of a hybrid schedule with the expectation of 3 days per week in our Chicago office, and 2 days remote from home.
We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant/Project Coordinator. The successful candidate will provide comprehensive administrative and project coordination support to our Chief Technology Officer and senior technology management staff, enabling them to focus on their core responsibilities. As an Executive Assistant/Project Coordinator, you will be responsible for managing schedules, coordinating meetings and travel arrangements, preparing reports, and handling confidential information with the utmost professionalism. Your exceptional communication and problem-solving skills, combined with your ability to prioritize tasks and work independently, will be crucial in ensuring the smooth operation of our executive team.
Responsibilities will include, but are not limited to:
Manage executive calendars, including scheduling and coordinating meetings, conferences, and travel arrangementsPrepare and edit correspondence, presentations, and reports as neededMaintain a high level of confidentiality when handling sensitive informationAct as a gatekeeper, screening incoming calls, emails, and requests, and redirecting or responding appropriatelyOrganize and maintain files, records, and documents, ensuring accessibility and accuracyConduct research and compile data for reports or presentations as requiredProactively anticipate executive needs and provide necessary support to ensure their efficiency and productivityAssist with the coordination and logistics of special projects or events as assignedServe as a point of contact between executives, employees, clients, and external partnersCollaborate with other administrative staff to ensure seamless office operations QualificationsWe do not sponsor employees for work authorization in the U.S. for this position.
Qualifications:
Proven experience as an executive assistant/project coordinator or similar role, preferably in a fast-paced corporate environmentExcellent organizational skills, with the ability to prioritize multiple tasks and meet deadlinesStrong attention to detail and exceptional problem-solving abilitiesExcellent written and verbal communication skillsProficient in using Microsoft Office Suite and other relevant software applicationsAbility to handle confidential information with the utmost discretion and professionalismStrong interpersonal skills and the ability to build relationships with stakeholders at all levelsResourcefulness and ability to work independently with minimal supervision Award-Winning BenefitsAt Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & WellnessFinancial BenefitsWork-Life BalanceHealth Plans: Medical, Dental, VisionLife & Accident InsuranceDisability CoverageEmployee Assistance Program (EAP)Back-Up DaycareFSA & HSA401(k)Pre-Tax Commuter AccountMerit Scholarship ProgramEmployee Discount ProgramCorporate Charitable Giving ProgramTuition AssistanceFirst Professional Licensure BonusEmployee Referral BonusPaid Annual Personal/Sick Time (PST)Paid VacationPaid HolidaysPaid Parental LeavePaid Bereavement LeaveFlexible Work Arrangements Compensation Range $57,000 - $65,000 Awards & Recognition Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
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