Purpose of the Role:  The Executive Assistant & Office Manager is responsible for ensuring the smooth, day-to-day operation of the office while providing high-level support to executive leadership. This includes managing diaries, coordinating local and international travel, organising meetings, and assisting with basic compliance functions. The role also serves as a key point of contact for both internal coordination and external liaison, supporting seamless communication across all levels of the organisation.

Key Responsibilities Include but Are Not Limited To
Front-of-house, reception, and visitor liaison Diary and travel management for senior leadership (local & international) Internal and external meeting coordination and communications Office supply, catering, and facility maintenance oversight Liaison with service providers and procurement coordination Preparation of reports, presentations, and board packs Board meeting support: agendas, minutes, resolutions, follow-ups Support compliance and governance processes (e.g. CIPC, POPIA) Structured record and document management Coordination of IT needs and access control Criteria
Diploma or Degree in Business Administration or similar Minimum 5 years’ experience in office administration or executive support Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook) Proven experience with travel and diary management Knowledge of POPIA and CIPC processes advantageous Valid driver’s license and own reliable transport required Well-groomed, articulate, with high EQ and discretion Strong communication, organisation, and problem-solving skills Professional, proactive, and able to manage sensitive information Proficient in English AND Afrikaans (written and spoken)  Ideally a candidate living close to Paarl