**Working Title: Executive Assistant - Office & Admin Specialist, Principal** **Job Class: Office & Administrative Specialist, Principal** **Agency: Transportation Dept** + **Job ID** : 87037 + **Location** : Willmar + **Telework Eligible** : Yes, please see below for details. + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : Open only to all qualified applicants. + **Date Posted** : 06/28/2025 + **Closing Date** : 07/14/2025 + **Hiring Agency/Seniority Unit** : Transportation Dept / Transportation-Confidential + **Division/Unit** : District 8 - Willmar / District 8 Willmar + **Work Shift/Work Hours** : Not Applicable Shift + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : 217 - Confidential/Unrep + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This position is located at the MnDOT Willmar Headquarters building and has flexibility to work a hybrid schedule or work full-time in the office. If the incumbent chooses a hybrid schedule, a telework arrangement with their supervisor is required. The incumbent will be expected to work in the office as determined by policy and discussion with their supervisor. This confidential position provides executive administrative services which directly supports the functions of the District Engineer and District Management staff; serves as an administrative liaison between departments, employees and public to ensure that all internal and external objectives are met. This position also provides support to the District Leadership Team. **The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment. **Minimum Qualifications** The following knowledge, skills, and abilities are required of all applicants seeking consideration for this position. Please illustrate your experience in these areas in your resume/application. + Executive administrative experience providing support to multiple functions of a division/office/district. + Experience drafting office documents such as memos, processes, and reports. + Experience scheduling appointments and processing business expenses. + Experience with business software and applications such as Outlook, Excel, Teams, and Adobe Acrobat. + Experience maintaining the confidentiality of sensitive information. **Preferred Qualifications** + Experience providing administrative support to state government agencies. + Experience with data privacy laws governing confidential information. + Experience coordinating travel activities. **Physical Requirements** While performing this job, the employee is regularly required to sit; use wrists, hands and fingers to handle or feel; reach with hands or arms; talk and/or hear. The incumbent must frequently lift and/or move up to ten pounds. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. An individual with a disability may be qualified to perform the function if an accommodation would enable this person to perform the job in a different way, and the accommodation does not impose an undue hardship. **Additional Requirements** **Successful candidate must pass past-employer reference checks and criminal history check** It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Criminal History Check, Employment Reference Check, Driver's License Check, and Education/License verification. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.