We are seeking a dedicated Executive Administrative Assistant to provide comprehensive and indispensable suppor to the Regional Director of Manufacturing. In this pivotal role, you will be instrumental in ensuring the seamless operation of the Director's office, managing a wide array of responsibilities that contribute directly to the strategic objectives of our manufacturing division.

You'll have... 

High School diploma or GED 2+ years of related work experience as an Administrative Assistant including interfacing with Executive Offices Strong oral, written, and interpersonal communication skills Strong organizational skills Demonstrated ability to maintain strict confidentiality Ability to work independently with minimal supervision as well as in a team is highly desirable  Ability to plan, prioritize, and support multiple assignments and projects simultaneously  Proactive in resolving issues and concerns Proficient in use of Microsoft software (Outlook, PowerPoint, Word, Excel, and other programs as required) Proficient in use of Internet

 

Even better, you may have...

College degree 2+ years of HR experience 2+ years of experience of union relations

 

You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!

 

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all the above? No matter what you choose, we offer a work life that works for you, including:

Immediate medical, dental, vision and prescription drug coverage Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up childcare and more Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more Vehicle discount program for employees and family members and management leases Tuition assistance Established and active employee resource groups Paid time off for individual and team community service A generous schedule of paid holidays, including the week between Christmas and New Year’s Day Paid time off and the option to purchase additional vacation time. 

This position is a salary grade 6.

For more information on salary and benefits, click here: Click here to find out more about available programs and benefits: Supplemental Benefits

Visa sponsorship is not available for this position. 

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

 

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.

 

 

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Calendar/Meetings

Coordinate internal/external meeting itineraries, schedules and calendars, resolving conflicts in a timely and efficient manner. Schedule meetings (often involving regional personnel), setting up and utilizing audio and WebEx technologies. Coordinate meeting schedules and calendars.

Travel

Arrange foreign/domestic travel, visa/passport requirements, as well as Travel Expense Reports; Coordination of multiple travel requirements and business itineraries.

Budget Assistance

Coordinate Travel Expense Reports. Coordinate CPARS requests. Ensure timely approval of requests including overtime, CPARS, Expense Reports and signature requests

Effective Office Management

Manage extensive and highly confidential electronic and written communication Responsible for office organization including:  maintaining office filing systems, managing incoming and outgoing mail, effectively handling email correspondence and voicemail (monitoring for urgent emails and messages), copying faxing, etc. Handle department correspondence as required, responding to letters, emails and request for information.  Prepare executive and secret/confidential information, both within the Company and externally. Provide high quality word processing and other documents including organizational charts, Ford forms, correspondence, Excel spread sheets and Power Point presentations. Proof reads and edits various documents submitted to the Vice President, including speeches, which require preferred formatting. Represent office in a professional manner on phone, email and in person. Interface effectively with employees at all levels including Senior Leadership, Global Ford Staff, External Associates, Administrative Staff, etc. Coordinate details for all outside Boards. Anticipate issues / concerns and follow-up on assignments and request information as required. Consistent high quality and effective delivery of all day-to-day responsibilities. Mentor and train Administrative Assistant for back-up in office to ensure continuity.