Job Description

Organon is looking for an Executive Assistant, based in Lucerne Switzerland, that provides comprehensive administrative and operational support to the leadership of the International Commercial organization. This role is critical in enabling commercial leaders to focus on strategic initiatives by managing schedules, coordinating communications, facilitating meetings, and handling various administrative tasks with the utmost professionalism and confidentiality.

Responsibilities

Calendar and Schedule Management: Proactively manage complex calendars for commercial leaders, including scheduling meetings, appointments, and travel arrangements, anticipating conflicts, and making necessary adjustments.

Communication Liaison: Serve as a primary point of contact for internal and external stakeholders, screening and prioritizing communications, and ensuring timely and appropriate responses.

Meeting Coordination: Organize and coordinate global meetings, including scheduling, preparing agendas, distributing materials, arranging technology and catering, and taking minutes as required.

Travel Management: Arrange extensive travel logistics, including flights, accommodation, transportation, and visa applications, ensuring all arrangements align with company policy and executive preferences.

Expense Reporting: Prepare and submit expense reports accurately and promptly.

Information Management: Maintain organized filing systems and ensure the confidentiality of sensitive information.

Relationship Management: Build and maintain strong working relationships with colleagues across different departments and global regions.

Ad-Hoc Administrative Tasks: Perform general administrative duties such as ordering supplies, managing office equipment, and other tasks as assigned to support the commercial leadership team.

Required Education, Experience, and Skills  

Experience: Proven experience (5+ years) as an Executive Assistant supporting senior executives, preferably within a global or commercial environment.

Education: Bachelor's degree preferred, or equivalent practical experience.

Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).

Organizational Skills: Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment.

Communication Skills: Excellent written and verbal communication skills, with the ability to communicate effectively with diverse audiences across different cultures and time zones.

Discretion and Confidentiality: Demonstrated ability to handle sensitive information with the highest level of discretion and confidentiality.

Proactiveness and Problem-Solving: A proactive approach to anticipating needs and resolving issues independently.

Adaptability: Ability to adapt to changing priorities and work effectively in a dynamic global environment.

Interpersonal Skills: Strong interpersonal skills with a professional and approachable demeanor.

German language skills are considered a big plus

Secondary Job Description

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions.  Our Vision is clear: A better and healthier every day for every woman.

As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants. 

Search Firm Representatives Please Read Carefully 
Organon LLC, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Annualized Salary Range

Annualized Salary Range (Global)

Annualized Salary Range (Canada)

Please Note: Pay ranges are specific to local market and therefore vary from country to country.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R535061