Purpose:
The Executive Assistant II will support the Chief Revenue Cycle Officer and other executive leadership as needed. They will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines. Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents. Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the Chief Revenue Cycle Officer. Records and distributes minutes and other relevant information to appropriate participants in a timely manner. Arranges travel schedule and reservations for executive management as needed. Answers phones and directs all incoming calls to appropriate party promptly and efficiently. Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings. Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs. Responsible for executive meeting preparation including: agendas, meeting materials, meeting minutes, and any follow-up or action items.