Job Title

Executive Assistant II

Agency

Tarleton State University

Department

Division of Finance & Administration

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The Executive Assistant II provides comprehensive administrative and operational support to the Division of Finance & Administration. This role is responsible for performing a wide range of duties including HR transaction processing in Workday (onboarding, offboarding, and data maintenance), purchasing and invoice processing in TexanBuy, inventory tracking and property transfers in Canopy, travel coordination and expense reporting in Concur, and general calendar and event management. The position also manages correspondence, maintains office records, assists with planning and logistics for meetings and events, supervises student employees, and ensures a professional and welcoming front office presence.

This position requires a high degree of professionalism, discretion, and the ability to coordinate with internal departments and external stakeholders. The Executive Assistant plays a key role in supporting the daily operations and strategic priorities of the division through effective communication, organization, and attention to detail. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate. Serves as Campus Security Authority (CSA).

Responsibilities:

30% Provides administrative support to the Finance & Administration Division, performing tasks such as human resources related items in Workday for on-boarding, off-boarding, and data maintenance, completing purchasing tasks for requisitions, PO, non-PO, and invoices for the Division in TexanBuy, maintaining inventory and creating property transfers in Canopy, maintaining calendars and appointments, travel arrangements, Travel and Pcard expense reports in Concur, as well as event planning for the division. Represents the division with professionalism to both internal and external constituents.

25% Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.

15% Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Provides support for planning and scheduling activities.

10% Serves as receptionist for the Division of Finance & Administration, greeting visitors to the office and by phone.

10% Maintains supply inventory and equipment service agreements, and oversees record retention plan for office documents.

5% Responsible for the supervision of Office of Finance & Administration student employees

5% Provides assistance to departments within the division, as needed, contributing to the overall success of the Division.

Minimum Qualifications:

Education and Experience:

Bachelor’s degree in applicable field or equivalent combination of education and experience.

Four years of related administrative experience.

Knowledge, Skills and Abilities:

Knowledge of word processing, spreadsheet, and presentation applications. Interpersonal and communication skills. Planning and organizational skills. Ability to multitask and work cooperatively with others.

Salary

Commensurate with experience

Salary Range

The target base annual salary range is $49,000 to $68,330.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

Employee Health, Wellness, and Financial Planning

Fully covered employee health insurance

Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

Dental insurance

Vision insurance

Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

Paid sick leave

Holiday pay

Vacation

Longevity pay

Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

Complimentary tickets to all Athletic and Performing Fine Arts events!

Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

Employee Wellness Release Time

Staff Gym Membership Discount with Campus Recreation

and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

Completed online application

Cover Letter / Letter of Interest addressing qualifications

Curriculum Vitae or Resume

At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.