Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? We’re looking for someone like that who can provide administrative support to Management office in Japan.

You’ll:
Executive Assistant supporting mainly Japan Country Head and Wealth Management Japan Division Head. Work closely with business division assistants (locally / overseas) across the firm, Wealth Management business management and local management office members to ensure the smooth running of UBS in Japan.

Primary Responsibilities/Function:

Duties include but are not limited to:
• organizing meetings and conference calls with staff across the bank and with the region
• manage and maintain calendars, including conference calls, vacation, travel and meetings
• handle all incoming phone calls including external calls
• organizing agendas and all materials for meetings and committees
• coordinating travel arrangements and overseas visitors meetings
• support COO / WM BM on various tasks and general admin
• administer filing systems [both manually and electronically]
• processing invoices and expenses