Executive Assistant E-commerce Coordinator - Freelance, Remote
Magic One
Executive Assistant E-commerce Coordinator - Freelance, Remote
Description\nAbout the Client
Our client is a health-focused company delivering premium, doctor-engineered humidifiers designed for families and individuals seeking fresh, clean air. Known for combining sleek design with advanced sterilization and mold-resistant features, they aim to improve everyday well-being with easy-to-use, filter-free products. Their innovative air care solutions are trusted by medical professionals and loved by customers worldwide.
Why does this role exist?
This role supports the smooth operation of the executive office and the e-commerce store by managing calendars, communications, and project coordination. The assistant ensures the Shopify store is updated accurately and that quality assurance checks maintain a seamless customer experience. Hiring for this position enables the client to maintain operational efficiency, drive online sales, and deliver a polished brand experience.
The Impact you’ll makeExecutive Support\nManage executive calendars, schedule meetings, and coordinate logistics.\nMonitor inboxes and assist with communications and follow-ups.\nPrepare meeting notes, presentations, and internal documentation.\n
Shopify Store Management\nUpdate product pricing, descriptions, and website content including headers and collections.\nConduct regular content audits and implement site-wide copy changes.\nUse Shopify’s admin dashboard to create or modify pages and collections.\n
Quality Assurance & Testing\nPerform QA checks after product launches, price updates, or site changes.\nTest customer journeys such as add-to-cart, checkout, and confirmation emails.\nIdentify and escalate bugs or UX/UI issues promptly.\n
Coordination with Developers and Agencies\nServe as primary point of contact for developers, designers, and marketing partners.\nTrack open projects, requests, and deadlines using tools like Asana, Trello, or Notion.\nDocument and communicate requirements and QA feedback clearly.\n
General Operations\nMonitor store performance and flag irregularities.\nAssist with pulling performance reports and customer data.\nHelp document SOPs and improve internal workflows.\n
Skills, Knowledge and ExpertiseRequired:\n2+ years in an executive assistant, e-commerce coordinator, or similar operations role.\nProven familiarity with Shopify or similar CMS/e-commerce platforms.\nExperience with quality assurance testing in e-commerce environments.\nBasic coding experience (HTML/CSS) to manage site updates.\nStrong organizational and communication skills with high attention to detail.\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nProficiency in Shopify admin and CMS management.\nAbility to perform detailed QA testing and troubleshoot UX/UI issues.\nStrong project management and documentation skills.\nEffective communicator and collaborator across departments and external agencies.\nComfortable working independently in a fast-paced, remote environment.\nBasic coding skills to edit website content and troubleshoot minor issues.\nYou should apply if… \nYou thrive working at the intersection of executive support and e-commerce operations.\nYou enjoy managing multiple priorities and can maintain accuracy under deadlines.\nYou have a passion for technology and improving customer experience through quality assurance.\nYou are proactive, resourceful, and eager to contribute to a growing direct-to-consumer brand.\nYou are comfortable using project management tools and collaborating remotely.\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:40 hours per week, Monday to Friday, 9 AM - 6 PM Central TimeCompensation:\n$8 per hour\nNo benefits package included\n
Benefits
Department: Support & Leadership
Employment Type: Full Time
Location: Philippines
Reporting To: Client via Magic
Compensation: $8.00 / hour
Description\nAbout the Client
Our client is a health-focused company delivering premium, doctor-engineered humidifiers designed for families and individuals seeking fresh, clean air. Known for combining sleek design with advanced sterilization and mold-resistant features, they aim to improve everyday well-being with easy-to-use, filter-free products. Their innovative air care solutions are trusted by medical professionals and loved by customers worldwide.
Why does this role exist?
This role supports the smooth operation of the executive office and the e-commerce store by managing calendars, communications, and project coordination. The assistant ensures the Shopify store is updated accurately and that quality assurance checks maintain a seamless customer experience. Hiring for this position enables the client to maintain operational efficiency, drive online sales, and deliver a polished brand experience.
The Impact you’ll makeExecutive Support\nManage executive calendars, schedule meetings, and coordinate logistics.\nMonitor inboxes and assist with communications and follow-ups.\nPrepare meeting notes, presentations, and internal documentation.\n
Shopify Store Management\nUpdate product pricing, descriptions, and website content including headers and collections.\nConduct regular content audits and implement site-wide copy changes.\nUse Shopify’s admin dashboard to create or modify pages and collections.\n
Quality Assurance & Testing\nPerform QA checks after product launches, price updates, or site changes.\nTest customer journeys such as add-to-cart, checkout, and confirmation emails.\nIdentify and escalate bugs or UX/UI issues promptly.\n
Coordination with Developers and Agencies\nServe as primary point of contact for developers, designers, and marketing partners.\nTrack open projects, requests, and deadlines using tools like Asana, Trello, or Notion.\nDocument and communicate requirements and QA feedback clearly.\n
General Operations\nMonitor store performance and flag irregularities.\nAssist with pulling performance reports and customer data.\nHelp document SOPs and improve internal workflows.\n
Skills, Knowledge and ExpertiseRequired:\n2+ years in an executive assistant, e-commerce coordinator, or similar operations role.\nProven familiarity with Shopify or similar CMS/e-commerce platforms.\nExperience with quality assurance testing in e-commerce environments.\nBasic coding experience (HTML/CSS) to manage site updates.\nStrong organizational and communication skills with high attention to detail.\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nProficiency in Shopify admin and CMS management.\nAbility to perform detailed QA testing and troubleshoot UX/UI issues.\nStrong project management and documentation skills.\nEffective communicator and collaborator across departments and external agencies.\nComfortable working independently in a fast-paced, remote environment.\nBasic coding skills to edit website content and troubleshoot minor issues.\nYou should apply if… \nYou thrive working at the intersection of executive support and e-commerce operations.\nYou enjoy managing multiple priorities and can maintain accuracy under deadlines.\nYou have a passion for technology and improving customer experience through quality assurance.\nYou are proactive, resourceful, and eager to contribute to a growing direct-to-consumer brand.\nYou are comfortable using project management tools and collaborating remotely.\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:40 hours per week, Monday to Friday, 9 AM - 6 PM Central TimeCompensation:\n$8 per hour\nNo benefits package included\n
Benefits
Por favor confirme su dirección de correo electrónico: Send Email