Description:

*Efficiently manage complex scheduling and calendars. Composing and preparing highly confidential correspondence, arranging detailed travel plans, itineraries, agendas, and compiling documents for travel-related meetings.

*Handle highly confidential and sensitive information with the utmost discretion, ensuring confidentiality on all matters.

*Researches, prioritizes and follows-up on incoming issues and concerns. Determining appropriate course of action, referral or response after consultation. 

*Prepare background information, agendas and supporting documents for scheduled meetings, functions and engagements, anticipating information needs and ensuring readiness.  Responsible for coordinating conference room reservations, meeting set-up and implementation (including technology) and vendor management. 

*Prioritize and coordinate communication and initiatives among senior leadership, executive committee members, and other departments across the organization.  

*Drafts emails, letters, reports, memorandums and other documents with clear and concise business writing is essential, including strong business acumen and effective communication skills either digitally, over the phone or in-person. 

*Establish and maintain trusted relationships with senior executives and team members across the organization. 

*Work independently with minimal guidance, exercising sound judgment and anticipating departmental needs. 

*Manage a variety of special projects on behalf of both the President and CFO.

Qualifications:

*Minimum of 10 years' experience supporting a C-level executive, preferably within a large, corporate, entrepreneurial environment/organization.

*Exceptional organizational, problem-solving, and prioritization skills with a very strong attention to detail.

*Self-motivated with the ability to work independently, proactively, and with foresight, anticipating and addressing potential issues.

*Strong sense of urgency and dedication with a results-oriented mindset.

*Patience and adaptability, with the ability to manage multiple projects simultaneously, in a fast-paced environment.

*Detail-oriented with excellent multitasking abilities.

*Maintain a high level of integrity and discretion in handling confidential information. 

*High standards of personal and professional integrity and ethics. 

*Exceptional verbal and written communication skills, including a high level of proficiency in grammar, spelling, and punctuation.  

*High proficiency in the Microsoft Office Suite.  

*Strong and deep software and technology appreciation, including proficiency in several business-related applications and systems. 

*A team player, willing to support the executive team and be available for urgent matters as needed.