## The Role - **Strategic Calendar Management:** Expertly manage complex calendars using Google Calendar, including vetting, prioritizing, and proactively offering recommendations to maximize leaders' time and focus. - **Meeting Preparation & Support:** Ensure leaders are fully prepared and punctual for all engagements, and contribute actively to leadership meetings by taking comprehensive notes and meticulously tracking action items. - **Stakeholder Coordination:** Skillfully coordinate meetings with multiple internal and external stakeholders, navigating complex scheduling demands. - **Travel & Expense Management:** Seamlessly arrange domestic and international travel, including detailed itinerary drafting, visa processing, and timely expense report processing. You'll be the go-to for remote logistical support, ensuring smooth journeys for our leaders. - **Project & Task Oversight:** Provide critical follow-up and reminders on project deadlines, action items, and deliverables, ensuring timely completion. - **Operational Excellence:** Assist with a variety of essential operational tasks, including facility and space planning logistics, and providing valuable feedback on team expenses. - **Event Planning:** Play a key role in the planning and coordination of important team gatherings, all-hands meetings, summits, and quarterly business reviews (QBRs). - **Adaptable Support:** Master the intricacies of supporting leaders remotely, while also skillfully navigating complex conference room logistics. ## Qualifications - **6-8+ years of administrative experience,** with at least **4 years directly supporting a VP-level leader** (in any size business) or a **Director-level leader** (in a global organization). - **Exceptional proficiency with Google Calendar** and other productivity tools. - **Experience in a tech company environment** is a strong plus, along with comfort in leveraging AI tools for efficiency. - Proven ability to **support multiple leaders** concurrently. - **Outstanding communication skills** with a demonstrated ability to build strong, collaborative relationships with both internal and external stakeholders. - A keen ability to **prioritize calendars effectively**, making sound judgment calls and decisions in rapidly shifting priority environments. - Demonstrated success working with **efficiency and accuracy in a fast-paced, often changing environment.** - A proactive and resourceful approach, taking **initiative and ownership over ambiguous tasks and situations** with minimal oversight. - **Superior organizational skills** with an unwavering attention to detail. - Experience **coordinating complex projects** from start to finish. - Familiarity with **budget management principles.** - Unquestionable integrity and ability to **handle confidential information with discretion.** - Experience thriving in a **complex, matrixed, and global organizational structure.** - A Bachelor’s degree or equivalent practical experience. Uber's mission is to reimagine the way the world moves for the better. Here, bold ideas create real-world impact, challenges drive growth, and speed fuelds progress. What moves us, moves the world - let’s move it forward, together. Offices continue to be central to collaboration and Uber's cultural identity. Unless formally approved to work fully remotely, Uber expects employees to spend at least half of their work time in their assigned office. For certain roles, such as those based at green-light hubs, employees are expected to be in-office for 100% of their time. Please speak with your recruiter to better understand in-office expectations for this role. \*Accommodations may be available based on religious and/or medical conditions, or as required by applicable law. To request an accommodation, please reach out to [accommodations@uber.com](mailto:accommodations@uber.com).