**Description** The Executive Assistant will provide executive level administrative support to the Managing Director / General Manager ensuring smooth operations, communications, and facilitating efficient workflows. + Provide high level administrative support to the Managing Director / General Manager for the UKO Region. + Responsible for gathering, compiling, verifying, and analysing information to prepare documents such as memos, letters, reports, and presentations. + Coordinate with Office Administrators across the UKO region to push MD/GM initiatives. + Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission. + Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets. + Provide complex screening, fielding, and prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner. + Prepare a variety of communications including emails, meeting agendas, and meeting minutes. + Manage (and sometimes create) internal communication going out to the UKO region from the Managing Director / General Manager. + Facilitate smooth communication between Global Practice Executives and internal clients. This may include other board members, company executives, client executives, government officials, media, and internal employees. + Responsible for handling sensitive and confidential information. + Act as a notary and notarize various documents. + Maintain the security and confidentiality of calendars, files, records and files. + Facilitate document approvals and processing, which includes but not limited to invoices, contracts and other confidential documents. + Manage schedules, appointment requests and a high volume of calendar meetings and events. Manage the logistics of large group events. + Coordinate travel arrangements and prepare travel itineraries. + Coordinate catering and conference room management for division meetings and events with Office Administrators + Arrange conference calls and related conference room set-up. Coordinate with IT / Office Administrators to ensure A/V equipment is in working order. + Assist MD / GM with calendar management, expense reports, travel, meeting coordination, and signature routing as requested. + Provide cross-training and performance feedback on entry-level administrative staff. + Coordinate related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained. + All other duties as assigned. **Qualifications** + Bachelor’s degree preferred + We will accept years of experience in lieu of a degree requirement. + 7 years' administrative experience supporting senior level executives. + Position requires ability to maintain the highest level of discretion and confidentiality. + Ability to work independently; demonstrating accuracy, reliability, and problem solving skills. + Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required. + Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks. + Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders). **Job** Administrative/Office Support **Primary Location** GB-London, UK-London **Schedule:** Full-time **Travel:** Yes, 10 % of the Time **Req ID:** 252711 **Job Hire Type** Experienced #LI-JA #UKO N/A