Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Executive Assistant

Overview
Provides EA Support to EVP, Payments Gateway and Global Acceptance & Merchant Solutions SVPs based in London.

Also collaborates with Dubai and Purchase EAs to provide support to visiting Executives when in London.

Roles and Responsibilities:
•\tPerforms general administrative duties to support day-to-day department operations and provides coordination across the team.
•\tResponsible for calendar management and scheduling meetings across time zones.
•\tMakes travel arrangements, both domestic and international, for senior staff including booking flights, cars and hotels. Processes visa applications when necessary.
•\tManages expense reporting in line with company Travel and Entertainment policy.
•\tManage department purchases and Purchasing Card reconciliation, ensuring purchases are made in alignment with the budget and in compliance with related finance policies.
•\tPlans and coordinates events, on or off-site, with both internal and external participants. Coordinates with guest speakers, catering, venue booking and other event specific needs.
•\tSupports the onboarding of new team members.
•\tCreates and edits presentations and other communications.
•\tAssist in preparing and maintaining the departmental budget and create reports on budget status and compliance.
•\tManages and communicates corporate applications and compliance programs, such as Access Management, Vivo, Concur, Oracle and other internal applications.
•\tManages ad hoc administrative programs for the department and utilises spreadsheets or databases to monitor departmental information and generate reports.
•\tResearches complex issues on behalf of the executive.
•\tServe as administrative liaison with others within and outside the company.

All About You:
Education:
•\tHigh School education. College degree a plus.
•\tExecutive administrative experience in a corporate environment interfacing with senior and executive-level management and customers.
Skills/Abilities:
•\tAbility to think outside the box and solve problems creatively
•\tExcellent relationship management skills with the ability to influence and persuade, to work collaboratively across functions, and to interact effectively with stakeholders
•\tKeen sense of urgency with a results-driven orientation
•\tAbility to prioritise and discern what is truly important
•\tProficiency in MS office products (Excel, PowerPoint, Word, Outlook); Oracle required;
•\tAccuracy and attention to detail with the ability to multitask.
•\tAbility to function well in a busy and varied environment and work well under pressure.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

Abide by Mastercard’s security policies and practices;

Ensure the confidentiality and integrity of the information being accessed;

Report any suspected information security violation or breach, and

Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.