Job Description The Executive Assistant for will primarily be responsible for handling a busy executive desk, managing day-to-day administrative and marketing functions, and liaising with internal divisions, all while exercising a high level of professionalism and discretion. The ideal candidate will be able to expertly coordinate meetings, marketing assignments and team activities that are critical to daily operations and overall success of the organization. This is a highly administrative role with that provides the opportunity to work closely with senior leadership and gain exposure to strategic planning and entertainment marketing initiatives. Essential Responsibilities: • Support 2 leaders (both in LA, but with teams across NY/LA) and their senior staffs’ calendars, including coordinating and organizing meetings, responding to all incoming invites, creating weekly and monthly meetings, and maintaining organization across the team. • Manage phone lines, booking and coordinating executive travel, managing expense reports and all other administrative needs • Arrange departmental meetings and events, executive conference calls, book conference rooms, set up all Audio Visual requests, prepare internal and external correspondence. • Serve as a point of contact between executives and internal/external stakeholders, demonstrating professionalism and strong communication skills • Act as floor captain, coordinating a variety of tasks related to general office management duties including coordinating with IT facilities, security, catering and other daily operations need as they arise. • Support a variety of ad hoc projects across the entertainment marketing org – including but not limited to department reports, org charts, supply closet, etc. • Manage tasks related to the department budget, including assisting with budget reconciliation, processing and tracking all vendor invoices for payment, managing department related expenses (e.g. off sites, office supplies, etc). • Manage parking for department executives- renewal of parking, new parking applications, and physical parking badges for LA based team • Coordinate on-boarding of new staff members, interns and/or temp employees such as computer & phone set up, corporate I.D. and parking passes, if necessary • Conduct research on request and maintain a general awareness of industry trends, formats, talent and competitive environment. • Distribute department mail, maintain department calendar and attendance records. • Maintain strict confidentiality of all sensitive information, materials, and matters related to leadership, personnel, and strategic business activities. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements • Bachelors Degree • Proven experience (typically 3–5 years) as an Executive Assistant supporting senior leaders, preferably more than one at a time • Exceptional organizational, communication, and problem-solving skills • Strong judgment and ability to handle sensitive and confidential information with discretion. • Proficient in Microsoft Office Suite, Google Workspace, and internal tools such as Concur, Teams, and Zoom. across both PCs and Mac. Experience with collaboration tools like Slack, Airtable or similar is a plus. null We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.