Are you detail-oriented multitasker? Do you know how to make sure things run smoothly?

We’re looking for an executive assistant to:

• provide complex diary management, including scheduling and coordinating internal and external meetings, conference calls and video conferences across time zones
• coordinate all aspects of senior executive scheduling, incl. liaising with assistants from multiple teams across the firm and ensuring forward planning for meetings, events and deliverables
• coordinate the production of reports, meeting prep packets etc.
• coordinate and maintain excel based tracking as required
• arrange travel bookings, itineraries and work permit / visa coordination
• support office administration, including ordering supplies, handling mail
• managing front to back vendor related meeting and conference related logistics / onsite coordinating support
• handle administrative tasks such as creation and maintenance for distribution lists, access rights, entitlement maintenance
• assist with finance management, including processing of invoices and expense reports

Detailed salary information:
• Weehawken: the salary range for this role is $90000 to $115000
The expected salary range(s) for this role as of the date of this posting is/are based on factors including, but not limited to, experience, qualifications, education, location and skill level. This role may also be eligible for discretionary incentive compensation. For benefits information, please visit ubs.com/usbenefits.