Description Job Title: Executive Assistant Pay: $35 to $40 per hour, DOE (Depending on Experience) Contract Type: 4-month contract position with potential for contract-to-hire Work Location: Hybrid + Onsite: Monday through Thursday (Alameda, free parking provided) + Remote: Fridays Job Overview: We are seeking a highly skilled and tech-savvy Executive Assistant to provide top-level administrative support for our executives. This is an exciting opportunity for a detail-oriented, proactive professional with a proven track record in complex calendar management, project coordination, and administrative excellence. The role requires strong organizational skills and the ability to thrive in a fast-paced, hybrid work environment. Key Responsibilities:Advanced Calendar Management: + Manage complex executive schedules using Outlook, prioritizing meetings, appointments, and events with precision and efficiency. + Coordinate across multiple time zones and prioritize competing demands from stakeholders. Project Management: + Assist in coordinating and managing multiple short- and long-term projects. + Anticipate needs, sequence tasks, and ensure timely completion of deliverables to align with organizational goals. Communication and Administrative Support: + Act as a liaison and main point of contact for executives, responding swiftly to inquiries and managing sensitive information with discretion. + Draft correspondence, prepare reports, and maintain executive documentation to support informed decision-making. Technology and Systems Expertise: + Utilize tools within Microsoft Office 365 (including Outlook, Excel, PowerPoint, and Teams) and other tech platforms to optimize workflows. + Collaborate with teams using SharePoint for document sharing and PM/task management tools for tracking project progress. Specialized Assistance: + Identify opportunities to improve procedures, streamline processes, and enhance overall operational efficiency. + Provide additional support as needed to ensure executive priorities are met effectively. Requirements Qualifications: + Minimum of 7 years of relevant executive assistant or senior-level administrative experience in public or private organizations. + Technical Skills: + Comprehensive proficiency in managing Outlook calendars and appointments at a senior level (demonstrating accuracy, prioritization, and efficiency). + Familiarity with Excel, PowerPoint, Teams, and SharePoint; knowledge of task/project management tools is highly preferred. + Core Competencies: + Detail-oriented with strong organizational and multitasking skills. + Excellent problem-solving and project management abilities with the capacity to work independently and under pressure. + Exceptional written and verbal communication skills. Preferred Attributes: + A proactive, solutions-oriented mindset with high levels of professionalism and discretion. + Proven success in operating within a hybrid or fast-paced work environment. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .