**_This is a hybrid position requiring the incumbent to be in the office 4-days per week or more depending on the needs of the executives and the business it supports._** Essential Duties and Responsibilities: + Provides the full spectrum of support to two or more Senior Vice President’s within the Technology organization. + Maintains confidentiality. + Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues. + Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries. + Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies. + May prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings. + Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements. + Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor. + Assist with hoteling issues that may arise throughout the day within the executive’s organization. This may include but not limited to physically going to a workstation on the floor and troubleshooting the issue, correcting the issue with known fixes, reaching out to End User Support for replacement of equipment, etc. + Prepares or assists in preparing statistical and narrative reports by performing information gathering and analysis, as specifically directed. + Submit expense reports weekly and reconcile Corporate American Express accounts of the executives. + Establishes, maintains and updates files, databases, records and other documents. + Develops and maintains data and performs routine analyses and calculations involved in preparing recurring internal reports. + Sorts, screens, reviews and distributes incoming and outgoing email. + Composes and prepares timely responses to a variety of routine written inquiries. + Maintains currency in modern office management methods and techniques. + Performs other duties and responsibilities as assigned. + Build strong professional relationships with colleagues within the IT Admin Team and within the firm. Required Skills: + SAP Concur + Expert level Microsoft Outlook experience + Microsoft 365 Software Applications, Viso, MS Teams, Zoom , office equipment. + Performing a range of executive support activities for a senior vice president of a major organizational functional area. + Answering telephones and assisting visitors. + Prepare, transcribing, composing, typing and editing correspondence, agendas and minutes and other documents. + Scheduling and coordinating meetings, events, interviews and appointments. + Preparing reports. + Gathering and analyzing basic information. + Establishing and maintaining files, databases and other records. + Performing routine analyses and calculations involved in preparing reports. + Sorting, screening and distributing email. Ability to: + Make administrative and procedural decisions and judgments. + Analyze and solve problems. + Maintain currency in modern office management methods and techniques. + Attend to detail while maintaining a big picture orientation. + Read, comprehend and apply business related information. + Motivate and persuade others to achieve desired outcomes without organizational authority. + Interpret and apply policies and identify and recommend changes as appropriate. + Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment. + Communicate effectively, both orally and in writing. + Work independently as well as collaboratively within a team environment. + Handle stressful situations and provide a high level of customer service in a calm and professional manner. + Establish and maintain effective working relationships at all levels of the organization.