Job Title: Executive AssistantJob Description We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive operational support to Digital Product senior leaders. This pivotal role goes beyond traditional administrative support, requiring a strategic mindset and the ability to actively orchestrate key initiatives and manage complex workflows. If you thrive in a fast-paced environment, possess an innate ability to anticipate needs, and excel at bringing disparate elements together for a common goal and driving operational excellence, this is the perfect opportunity for you. Responsibilities + Strategically manage and optimize calendars, scheduling and coordinating complex meetings and events across multiple time zones, proactively identifying and resolving conflicts for leaders in Digital Product. + Serve as a primary communication orchestrator, efficiently filtering, prioritizing, and managing emails to ensure timely follow-up. + Prepare and refine high-quality reports and presentations synthesizing complex information, working with confidential and sensitive data to support strategic decision-making. + Orchestrate comprehensive domestic and international travel, planning detailed itineraries, accommodations, and ground transportation. + Manage and process expense reports, invoices, and other financial documentation, ensuring operational efficiency and compliance. + Drive meeting effectiveness by preparing agendas, capturing detailed minutes, tracking action items to foster accountability and ensure timely follow-through. + Act as a central hub for inter-departmental projects, proactively streamlining communication channels and information flow to enhance collaboration and project momentum. + Design, implement, and maintain robust processes for tracking key deliverables, ensuring transparency and progress. + Lead the planning and end-to-end execution of team events, workshops, and activities. + Proactively identify bottlenecks and challenges within workflows, developing and implementing effective, timely solutions to optimize processes. + Cultivate and maintain strong, collaborative relationships with internal teams and key external partners to facilitate seamless operations and communication. + Strategically anticipate and proactively prepare leaders for critical activities, ensuring they are fully equipped and briefed. + Draft and manage clear, concise internal communications on behalf of leadership, ensuring alignment with strategic messaging. Essential Skills + 10 years of progressive experience as an Executive Assistant supporting senior -level executives, with a demonstrated focus on operational coordination and project facilitation. + Proven ability to strategically manage and prioritize complex tasks, cross-functional projects, and critical deadlines with exceptional attention to operational detail. + Superior organizational, strategic time management, and proactive problem-solving skills, demonstrated ability to anticipate complex needs and implement solutions independently. + Exceptional written and verbal communication and interpersonal skills, capable of influencing and interacting professionally and effectively with all levels of the organization and external stakeholders. + Advanced proficiency with Microsoft Office Suite and collaboration tools (i.e., Outlook, Word, Excel, PowerPoint, Teams, and Miro). + A highly resourceful, autonomous, and adaptable mindset, consistently seeking opportunities to optimize operational processes and drive efficiency. + Discretion and integrity when handling highly confidential information. + Ability to thrive and lead in a fast-paced, dynamic, and evolving environment, expertly navigating ambiguity with resilience and a solution-oriented approach. Additional Skills & Qualifications + Experience in Business Process Support and Administrative Assistant roles. + Preferred experience in Project Support, Process Improvement, and administrative support. Work Environment The work environment is fast-paced, dynamic, and evolving, requiring adaptability and resilience. Advanced collaboration tools like Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Miro) are utilized extensively to enhance productivity and communication. Pay and Benefits The pay range for this position is $18.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Dearborn,MI. Application Deadline This position is anticipated to close on Aug 11, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.