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Our client, a global investment firm, is seeking an Executive Assistant to support the Institutional Sales team in New York, NY. The hours are 8:30am-5:00pm with accessibility required after hours. This is a fully on-site role, five days per week.
Responsibilities:
* Provide day-to-day administrative support to a dynamic Institutional Sales team, including scheduling, calendar management, meeting coordination, and client interaction
* Book extensive domestic travel, particularly throughout the central U.S., using Amex Travel and Concur
* Coordinate roadshows and other client-facing logistics
* Manage expense reporting with a strong attention to accuracy and deadlines
* Maintain and update CRM systems with client information and meeting records
* Collaborate with teammates to provide seamless administrative coverage across the group
* Ensure all communications and scheduling reflect the team's high level of professionalism
Qualifications:
* 5-7+ years of Executive Assistant experience, ideally in financial services or a similarly fast-paced, high-profile environment
* Experience supporting a sales or client-facing team preferred
* Proficiency in Outlook, Concur, and CRM platforms
* Bachelor's degree preferred
Compensation/Benefits:
* Up to $115K base plus paid overtime and bonus
* Medical, dental, and vision insurance starting Day 1
* HSA and commuter benefits
* Fitness reimbursement
* Fertility and adoption benefits; additional family planning support
* Pet insurance and back-up childcare
* Free daily breakfast, lunch, snacks, and coffee in a full-service onsite café
* Generous PTO A1425334)NY-Perm_1753453459 To Apply for this Job Click Here