Job Title: Executive Assistant
Job Description

Join a vibrant and values-driven firm where authenticity and community care are at the forefront. As an Executive Assistant, you will play a crucial role in supporting executives and teams by handling a variety of administrative tasks. This position requires independent and sound business judgment to manage a dynamic workload in a fast-paced environment. You will be part of a culture that values growth, collaboration, and problem-solving in a supportive and fun work environment.

ResponsibilitiesManage calendars, office space reservations, and travel logistics for assigned executives.Handle time and expense entry for assigned executives.Assist with the production of client deliverables, including reports.Support client engagement activities, including new client acceptance and billing assistance.Draft, format, and proofread business correspondence and presentations.Coordinate and execute internal/external events and meetings.Leverage internal networks to effectively manage workflow.Serve as a liaison for internal and external clients, facilitating communications.Participate in onboarding new administrative team members.Assist with Continued Professional Education (CPE) activities for teams.Perform other duties and special projects as assigned.Essential SkillsProficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).Strong verbal and written communication skills.Excellent organizational skills with the ability to prioritize effectively.Proven commitment to exceptional client service.Ability to collaborate across functions and build trusted relationships.Strong attention to detail and accuracy.Critical thinking and problem-solving capabilities.Discretion in handling confidential information.Minimum of 1 year of related experience required.Additional Skills & QualificationsHigh School Diploma/GED required.Experience in a professional services environment preferred.Ability to speak Mandarin is highly preferred.Flexibility for overtime and ability to travel as needed, approximately 5%.Work Environment

This position is onsite, where you will engage in a collaborative and supportive work culture. The role may require some overtime hours and occasional travel. The environment fosters growth, learning, and the opportunity to work on complex and interesting business challenges.

Pay and Benefits

The pay range for this position is $31.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Francisco,CA.

Application Deadline

This position is anticipated to close on Aug 6, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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