Schaeffler is a dynamic global technology company and its success has been a result of its entrepreneurial spirit and long history of private ownership. Does that sound interesting to you? As a partner to all of the major automobile manufacturers, as well as key players in the aerospace and industrial sectors, we offer you many development opportunities. 

 

Your Key Responsibilities

A) BUSINESS SUPPORTING (60%)

Secretarial & Office Management

Full secretarial support to Country Manager (incl. travel arrangements), Handle and take care of specific correspondence such as incoming Emails, mail addressed to the Country Manager and documents, if instructed by the Country Manager Communicate Country Manager’s direction to Country Manager’s direct reports and respective functional heads as and when needed

Special Projects

Active involvement and participation in business discussions and projects Supporting coordination of the projects in terms of timeline, breakdown of tasks and resources required Proactive follow up with the team members and key stakeholders on the progress of various projects and proposing next steps to be taken Updating project charters based on follow ups with the team

Presentations and reports

Preparation of presentations for internal and external meetings Preparation of Internal reports Reading & understanding the sales & business reports and proactively ask for explanation of the deviations/ corrective actions

Target setting and achievement tracking

Supporting yearly target and key priorities cascading for the direct reports of the supervisor. Tracking target achievement status of Industrial and Automotive sales team

Meetings management

Arranging and managing the meetings in terms of participants involved, meeting rooms/ external venue, draft agenda for all business meetings (including Town Halls, Head of Department Meetings), minutes taking and action points follow-up. Organizing and maintaining calendars in Outlook and making appointments. Preparation for customer meetings Act as deputy for Country Manager in meetings where Country Manager is absent

Sales support

Support in market and business research activities Assist in leads generation and qualification for sales team Maintain Salesforce system database and reporting Analyze relevant market & customer information and present findings and recommendations proactively to Country Manager and respective Head of Sales

 

B) OTHERS (40%) 

Human Resource

All personnel support topics at site Prepare related HR reports

Marketing

Attend to SEA marketing meeting, strategy and corporate communication To support corporate events and marketing related topics and activities as and when required

Administrative tasks

Travel management

Travel arrangements such as accommodation/flight/taxi/visas/car rental reservation for Manager and visitors Travel expense claims settlement

Office Management

Responsible for office management, such as office maintenance, CREM management and process, and liaise with building management officer.

Miscellaneous tasks

Tracking changes of the Organization charts and Job descriptions for the direct reports of the supervisor Maintaining office systems, including data management and filing Your Qualifications Bachelor’s Degree (preferably in business-related field), Min. 3 years relevant work experience High proficiency in oral and written communication on all levels (English is a must; one other Asian language is preferred) Can work accurately with sophisticated tools such as MS Office, video and web cast equipment, netmeeting, etc. Good communication and presentation skills Well organized and equipped with a “can-do-attitude” Capable of demonstrating a “down-to-earth attitude” at all times Good team player Independent, self-motivated and loyal working style Can treat information with the highest degree of confidentiality Friendly and service oriented to employees, customers, suppliers and visitors Capable of working under high pressure at certain times Great project management and follow-up skills, with the ability to communicate and manage the expectations of different stakeholders, departments and senior management

As a global company with employees around the world, it is important to us that we treat each other with respect and value all ideas and perspectives. By appreciating our differences, we inspire creativity and drive innovation. In this way, we contribute to sustainable value creation for our stakeholders and society as a whole. Together, we advance how the world moves.

 

Exciting assignments and outstanding development opportunities await you because we impact the future with innovation. We look forward to your application.

 

www.schaeffler.com/careers

 

Your Contact

Schaeffler Bearings (Malaysia) Sdn. Bhd. 

Rebecca George 

 

 

For technical questions, please contact this email address: technical-recruiting-support-AP@schaeffler.com 

 

Keywords: Experienced; Coordinator; Full-Time; Unlimited; Administration, Services & Support;