Administrative Assistant Meridian, ID (http://maps.google.com/maps?q=2901+E.+Pine+Ave.+Meridian+ID+USA+83642) • Administration Description Scentsy is looking for anAdministrativeAssistanttomanage a wide range of administrative support duties for the VP of Field Touchpoints and the larger Consultant Support department. What You'll Do: + Manage calendars and schedules for Executives and leadership with flexibility and creativity + Handle incoming and outgoing electronic communications on behalf of Executives as needed + Provide administrative support to department staff, including onboarding, supply management, and general office duties + Plan and coordinate departmental events, team-building activities, and functions, including catering and logistics + Monitor team morale and report concerns to leadership + Organize and prepare agendas and logistics for meetings; attend, take notes, track action items, and follow up + Compile and distribute departmental reports (e.g. weekly Key Performance Indicators (KPIs), department terminations and transfers, expense reports) + Ensure newly hired employees have everything needed to be immediately successfully at work (e.g. desk, computer equipment, security access, etc.) + Manage company credit cards, reconcile expenses, and report to Finance + Create and maintain department organizational charts + Coordinate all business-related travel for CS personnel + Build strong relationships and work closely with all Executive Assistants throughout the company + Act as a back-up to other Executive Assistants and Receptionist as needed + Perform all other assigned tasks and requirements as needed We're Looking For: + 2-4 years of general office, clerical, or equivalent experience. Administrative assistant experience supporting an Executive is preferred + High school diploma or equivalent + Associate’s degree or equivalent preferred + Ability to work independently with minimal supervision + Excellent organization skills, flexibility, and a positive approach to the challenges of supporting a busy office of diverse people and programs + Ability to proactively identify problems and recommend solutions + Ability to interact well with staff (at all levels) in a fast-paced environment, sometimes under pressure + Ability to remain flexible, proactive, resourceful, and efficient + Expert level of written and verbal communication skills + Strong decision-making ability, sound judgement, and attention to detail + Ability to perform difficult, complex, and detailed clerical and administrative work with accuracy and speed + Ability to type or keyboard 60 words per minute; take and transcribe minutes/memos with speed and accuracy + Ability to analyze situations accurately and take appropriate action + Ability to compose correspondence and accurate reports with little guidance and direction + Experience assisting management with the creation of PowerPoint presentations + Must have working knowledge of computers and all applicable software including strong knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook