Your Role 

 
Gensler's Northwest Region is looking for an Executive Assistant to provide strategic high-touch anticipatory support to an executive who is an award-winning architect and community leader in the greater Seattle area.

This is an exciting opportunity for an administrative professional to leverage their existing exceptional communications skills and complex coordination chops to elevate the executive support function to meet the executive’s and company’s needs over time. You will build a rich and meaningful partnership with this executive, working in a fast-paced environment that will provide, for the right candidate an opportunity for growth and rewarding relationships throughout the firm and community. This is an in-person position in the downtown Seattle office. 

What You Will Do  

Manage and organize the executive’s highly complex, demanding calendar and email inbox; act as a general deputy of time, fielding internal & external requests, and providing recommendations that reflect business priorities and ensure he has a high impact 

Keep the executive well informed to help facilitate decision making; handle highly confidential and/or sensitive matters with discretion  

Build and maintain excellent client data and relationships; stay on top of relevant client information; This includes professional, daily communications with both internal and external shareholders with a keen attention to detail 

Prioritize and manage multiple projects simultaneously and follows through on issues in a timely manner 

Proactively monitor the need for follow-up meetings and initiate planning as appropriate 

Prepare meeting agendas and decks; attend key meetings to capture, distribute, and track next steps 

Compile and submit accurate timesheets, expense reports as required and reconcile credit card statements monthly 

Address miscellaneous tasks as requested and proactively look for process improvements 

Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries 

Provide in-office support to executive, ranging from catering needs to AV assistance 

Your Qualifications 

8+ years of experience as an Executive Assistant supporting executive level leaders in a corporate environment; experience in the architecture, design or commercial real estate development/brokerage industries is an advantage 

You are driven to create great experiences for others and have a genuine passion for providing outstanding support 

You practice emotional intelligence to deploy personalized support 

You are at ease yet professional with senior leadership and executives, both internally and externally 

You are a strategic partner in the work that you do at any scale, from mastering calendaring puzzles to being a sounding board for your executive 

You create clarity for others by delivering the right info, at the right time, through compelling communication 

You proactively anticipate the broader impact of everyday decisions & think through the logistics to create efficiencies 

You are agile at a moment’s notice, acting in ambiguity while exercising good judgment and discretion 

You know how to prioritize and multitask against multiple projects and deadlines while having a strong attention to detail and care for the quality of execution 

Strong proficiency with Microsoft Office suite including Word, Excel, Outlook, and PowerPoint and Teams

Proficiency with InDesign, Illustrator and/or Photoshop is ideal to assist in presentation preparation and staying on brand with company identity and level of excellence 

For consideration, please submit cover letter and resume in PDF format. 

**The base salary will be estimated between $85,000 to $110,000 plus bonuses and benefits and contingent on relevant experience. 

Life at Gensler 

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests. 

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.  Our annual base salary range has been established based on local markets. 

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.