Description We are looking for an experienced Executive Assistant to join our team in Newport Beach, California. This Contract to permanent position offers a dynamic hybrid work model, blending both remote and in-office schedules. The ideal candidate will play a pivotal role in supporting executive-level operations through proactive planning, coordination, and administrative expertise. Responsibilities: • Manage complex calendars, ensuring seamless scheduling of meetings, appointments, and events. • Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation. • Organize and execute event planning, handling correspondence, logistics, and budget oversight. • Provide forward-thinking administrative support by anticipating needs and offering intuitive solutions. • Serve as the primary point of contact for executive communications, maintaining professionalism and discretion. • Prepare reports, presentations, and documentation for executive meetings. • Utilize Microsoft Office tools, particularly Outlook, to efficiently manage tasks and communications. • Oversee administrative procedures to ensure smooth office operations. • Collaborate with other departments to facilitate cross-functional initiatives. • Maintain organizational systems to optimize workflow and productivity. Requirements • At least 7 years of experience in executive-level administrative support. • Proficiency in Microsoft Office Suite, with advanced knowledge of Outlook. • Demonstrated expertise in calendar management and scheduling. • Strong ability to arrange and coordinate domestic and international travel. • Proven skills in event planning and correspondence handling. • Exceptional organizational and time management abilities. • Effective communication skills, both written and verbal, with a detail-oriented approach. • Ability to work in a hybrid environment, balancing remote and onsite responsibilities. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .