Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.
Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $38 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.
At the center of it all, our dedicated IT teams innovate, design and develop the technology that is redefining how customers rent, buy and share vehicles from our family of brands. Here, you will be part of a diverse and talented team that creates and delivers powerful technology solutions for our customers and employees across the world with the resources and support to develop in a variety of career paths.
As an Enterprise Mobility team member, we offer an excellent package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, work from home opportunities, paid time off, and organizational growth potential.
This position is eligible for a hybrid work schedule, which includes the ability to work from home, while also requiring to be in person as needed at our Lakeside and/or Clayton Corporate HQ campus locations in St. Louis, Missouri.
Responsibilities
As the Executive Assistant, you will be instrumental in coordinating a wide array of daily functions that will be important to the effectiveness and progress of our entire executive leadership team. You will be highly trusted to anticipate needs, and perform comprehensive, moderately complex activities that may include oversight of small projects with responsibility for all aspects of administrative support. In addition, you will manage and resolve issues around multi-calendar management, meeting schedules, event tracking, and travel demands (both domestic and international). You will use this knowledge to strategically support executive requests and third-party planning and coordination. You will be responsible for extensive document management in a confidential and sophisticated electronic profile. In addition to being highly organized, trustworthy, and analytical, the ideal candidate will be a self-starter that takes the initiative, demonstrates strong business judgment, has excellent communication skills, and is an excellent team player that can interact fluidly with a variety of people at all job levels.
You will perform a variety of administrative tasks for the senior-most IT leaders. Responsibilities include but are not limited to:
• Oversee all aspects of domestic and international travel, including meeting arrangements
• Manage multiple, concurrent communication channels including calendars, email, and phone
• Schedule facilities and determine appropriate considerations for meetings and events
• Create/prepare general to complex correspondence and spreadsheets, prepare varied and complex reports, and create/design PowerPoint presentation & materials
• Maintain electronic and hard copy filing systems unique to each executive
• Ensure materials and resources are organized and ready well in advance of meetings
• Work with extremely sensitive and confidential information with integrity and effective judgment
• Take business meeting notes and compile information into executive summaries
• Draft and format business communications, to include emails, memos, letters, presentations, etc.
• Work cohesively as a team with other administrative professionals to ensure the best level of support is provided
• Handle financial tasks related to corporate credit cards, expense reports, and company car mileage administration
• Respond/resolve requests on behalf of the Executive team
• Take initiative, receiving minimal direction, and delegating thoughtfully
• Answer MS Teams correspondence and direct calls, take messages, and ensure overall professional office appearance as appropriate
Required Skills & Abilities:
Must have strong organizational skills, attention to detail, and ability to multi-task
Outstanding follow up and follow through on all requests and deliverables
Maintain an exceptionally polished and professional appearance and demeanor
Must possess a high degree of composure and poise, with the ability to remain calm and collected when faced with demanding time frames for deliverables
Ability to effectively manage high volume email and correspondence
Experience providing high levels of customer service to internal and external customers
Strong communication skills, with the ability to effectively communicate and collaborate with a diverse range of executive team members, as well as other members of the administrative team
Expectation of complete confidentiality and discretion on all business matters
Equal Opportunity Employer/Disability/Veterans
Qualifications
Required:
Must be presently authorized to work in the U.S. without a requirement for work authorization sponsorship by our company for this position now or in the futureMust reside in St. Louis, Missouri, or immediate surrounding areaMust be able to work a schedule within U.S. Central Standard Time core business hours.Must be committed to incorporating security into all decisions and daily job responsibilitiesThis role may require availability after standard business hours to provide executive travel support4+ years of direct senior executive support experienceExpertise in managing international and domestic travel arrangementsPrevious experience managing expense accountsStrong technical skills, including advanced proficiency in Microsoft products (Outlook, PowerPoint, & Teams)Ability to type 60WPM or morePreferred:
Bachelor's degree preferredPrevious Executive Administrative experience in a fast paced, high-tech environment is a plus