Purpose & Overall Relevance for the Organization:

 

Help to make the best use of SVP/MD and SLT’s time by dealing with providing professional secretarial service. Works closely with SVP/MD to provide professional secretarial support. Assist Senior Leadership Team (SLT) on specific areas.

 

Key Responsibilities:

 

SVP/MD Support: Organize and prioritize overall SVP/MD’s business schedule Overall MD  office management coordination to support the daily activities of the GM Work on various projects and tasks assigned by the GM Communication to colleagues on business coordination daily Organize and store hardcopy documents and softcopy files, etc. and provide to SVP/MD when necessary Take meeting minutes for SVP/MD and circulate it to participants Plan and organize events hosted by SVP/MD Ad-hoc  support for SVP/GM if required Communicate with global stakeholders to support SVP/MD Coordinate & implement global visit plan and logistics     Coordinate business trip arrangements (flight, accommodation, expense claim, etc.) Manage SVP/GM’s monthly expense claim via internal system

 

SLT Support: Support to arrange x-functional SLT meeting Coordinate business trip arrangements (flight, accommodation etc.) Global visitor coordination (VP above)

 

Key Relationships:

 

SVP/MD Senior Leadership Team Coordination with all colleagues as needed

 

Knowledge, Skills and Abilities:

 

Fast learner, detail oriented, results driven mindset, excellent communication and interpersonal skills required Fluent in written and spoken English is a must Commercial and business knowledge preferred

 

Requisite Education and Experience / Minimum Qualifications:

 

More than 3 years of progressive experience Mature, positive attitude, well-organized with flexibility, a self-starter with enthusiasm and energetic attitude