Quezon City, PHL
23 days ago
Executive Assistant
The role reports into the Executive Assistance and Travel Management Lead for Manulife Business Processing Services (“MBPS”). The Executive Assistant is responsible for providing support to several Assistant Vice Presidents (AVPs). He/she will be responsible for the effective management of priorities through high quality administration, manages their diary, arrange travel requirements, crafts and organizes visitor itineraries, coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions, and handles the executive’s expense reimbursements. **Role and Responsibilities** Accountable to the Assistant Vice Presidents (AVPs), the Executive Assistant is primarily responsible for the effective management of priorities through high quality administration and follow through of deliverables. Responsibilities include the following: + manages the diary of the AVPs and arranges their travel requirements + facilitates departmental travel requirements + crafts and organizes visitor itineraries, conduct research to prepare background information and briefing documents on business visitors + coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions + handles the expense reimbursements + arrange technology desk side support for the executives and their business visitors when required + assist with the planning and implementation of departmental events and activities + provide back-up to other Executive Assistants **Qualifications** + 4+ years of relevant experience in an Executive Assistant role + Strong oral/written communication skills required to interact with senior officers and representatives + Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through) + Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy + Highly collaborative and results-oriented + Proficient in making reports and deck/presentations + Advanced Proficiency in MS Outlook + Proficient in MS Office Suite includes Power Point, Excel, Word, One Note + Strong interpersonal skills and ability to work effectively across cultures. Excellent English written and verbal communication skills. + Flexible on shift and overtime may be required when business visitors are on site **When you join our team:** + We’ll empower you to learn and grow the career you want. + We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words. + As part of our global team, we’ll support you in shaping the future you want to see **Acerca de Manulife y John Hancock** Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite http://www.manulife.com . **Manulife es un empleador que ofrece igualdad de oportunidades** En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente. Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a recruitment@manulife.com . **Modalidades de Trabajo** Híbrido
Por favor confirme su dirección de correo electrónico: Send Email