Description We are looking for a temporary Executive Assistant to provide high-level administrative support to three senior executives in a dynamic museum and botanical setting. Based in Bronx, New York, this role requires exceptional organizational skills, strong written and verbal communication abilities, and proficiency in managing electronic systems. This is a long-term contract position offering the opportunity to work in a collaborative and fast-paced environment. Responsibilities: • Manage complex calendars and coordinate scheduling for three senior executives, ensuring seamless workflows. • Process and track invoice payments while maintaining accurate day-to-day budgeting activities. • Handle timesheet tracking and ensure timely submissions using electronic systems. • Arrange travel logistics and prepare expense reports for executives. • Organize and schedule meetings, including setting up conference calls and virtual sessions using tools like Cisco Webex and Microsoft Teams. • Utilize financial systems such as Unit4 and PaymentNet to process invoices efficiently and follow up with the finance department. • Create and maintain spreadsheets, using Excel templates to track and analyze data. • Draft correspondence and reports with a high level of accuracy and attention to detail. • Collaborate with internal teams to ensure smooth administrative operations and compliance with organizational protocols. • Provide technical support for electronic systems and troubleshoot common issues as needed. Requirements • Minimum of 7 years of experience in an executive assistant or similar administrative role. • Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. • Experience with financial systems such as Unit4, PaymentNet, and ADP. • Excellent written and verbal communication skills, with the ability to articulate ideas clearly. • Demonstrated expertise in calendar management and coordinating schedules for multiple stakeholders. • Familiarity with electronic systems and tools like Cisco Webex, Concur, and Kronos Timekeeping System. • Ability to work independently and manage multiple tasks in a fast-paced environment. • Exceptional attention to detail and organizational skills to ensure accuracy in all administrative functions. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .