Description We are looking for a highly organized and proactive Executive Assistant to provide advanced administrative support to members of the executive team and divisional leadership. In this long-term contract position, you will play a critical role in managing calendars, coordinating meetings, preparing documents, and overseeing expense reports, all while ensuring seamless communication and efficient operations. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional judgment and interpersonal skills. Responsibilities: • Manage and coordinate executives’ calendars, ensuring efficient scheduling and prioritization of meetings and appointments. • Organize and prepare presentations, reports, and other documents to support leadership initiatives and decision-making. • Serve as the Recording Secretary for committees and institutional review boards, documenting minutes and key action items. • Schedule and arrange meetings, including creating itineraries, managing catering, and preparing relevant materials. • Act as a liaison between executives and external stakeholders, vendors, and internal teams to facilitate communication and collaboration. • Handle travel arrangements, including booking accommodations and preparing itineraries for visiting residents and fellows. • Maintain detailed electronic records of appointments, correspondence, and compliance-related documentation. • Process expense reports, track expenditures, and ensure timely submission in compliance with company policies. • Support regulatory and compliance processes by updating submissions, renewals, and amendments with appropriate agencies. • Perform office inventory management, ordering supplies as needed to maintain efficient operations. Requirements • Proficiency in ADP Financial Services, Concur, and Kronos Timekeeping System. • Expertise in calendar management and coordination of conference calls and meetings. • Strong communication skills, both written and verbal, with the ability to draft clear and precise correspondence. • Familiarity with Cisco Webex Meetings and CRM systems. • Demonstrated ability to manage multiple priorities and work independently in a fast-paced environment. • Experience in maintaining employee records, certifications, and regulatory documentation. • Exceptional organizational skills and attention to detail. • Proficiency in About Time software or equivalent tools. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .