Job Description: General Job Description: Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives. General Job Responsibilities • Typically supervises or oversees the work of student employees and other Technical & Administrative Support staff. • Typically reports to dean or vice president level. Represents executive and department to the public, employees, and students. Establishes priorities for inquiries; brings inquiries to resolution and/or delegates appropriately to ensure proper handling. • Oversees planning unit administrative processes and coordinates internal and external communications. • Coordinates multifaceted calendar of appointments including the determination of appropriate meeting length, location, and participants. • Coordinates or completes special projects. Represents executive in meetings and/or committees. Acts in the absence of administrator to perform high level administrative duties. • Researches and analyzes complex problems and provides recommendations for resolution. • Develops and monitors protocol for handing and maintaining confidential materials. • Prepares and monitors budget and other financial documents for a planning unit. Maintains accountability for budget expenditures. Department Specific Job Description: Reporting to the Assistant Dean, this position is responsible for the direction, coordination, implementation and completion of special projects assigned by the executive team (dean, associate deans, assistant dean). This will include facilitating communication between the college and university-wide constituents, creating presentations, preparing materials, etc. This position will manage commitments and priorities of the executive team and their impact on meetings, calendaring, space, etc. Department Specific Job Responsibilities: 1) Responsible for direction, coordination, implementation, execution, and completion of projects assigned by the executive team. Serves as primary point of contact and lead on special projects. Identifies staff and collaborates as needed to ensure projects are completed in a timely and efficient manner. 2) Works closely with executive team on commitments, goals and priorities. Manages impact to calendar and maintains dean’s, associate deans’ and assistant dean’s calendars. Schedules and prioritizes high profile meetings as needed. Serves as primary point of contact for faculty, current students, prospective families, and the campus community. Develops and maintains a comprehensive master calendar of assignments and deadlines for administrative and academic processes; ensures office staff coverage; compiles organizes and maintains records. Manages the honors.college@ohio.edu inbox. 3) Plans and executes college-wide events including but not limited to the graduation recognition celebrations, faculty and student welcome events and award ceremonies, professional development activities. May make travel arrangements on behalf of college faculty and staff. 4) Manages office coverage, oversees hiring, training, and scheduling of student receptionists. Maintains office inventory, manages purchasing of supplies and approves office purchases made by others in the college in conjunction with the Business Services Center. 5) Primary supervision of student workers. Minimum Qualifications: Knowledge of technical and practical administrative concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years administrative support experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level. Preferred Qualifications: Associate or bachelor’s degree Supervisory experience Planning Unit: Honors Tutorial College Department: Honors Tutorial College Applicants may contact this person if they have questions about this position: Breanne Sisler, Assistant Dean, sisler@ohio.edu Employment Type: full-time regular Advertised Salary: AFCSME 3200|15| $19.38 – $24.70 per hour and is accompanied by our generous university benefits such as tuition for self and dependents, a comprehensive insurance package (including but not limited to health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, and more.