To Apply for this Job Click Here Executive Assistant

Location: Hybrid, with 4 days per week in-office
Travel: Occasional travel to a secondary local office in Menlo Park, CA
Compensation: $85,000 - $110,000 annually, depending on experience
Schedule: Standard hours are 8:30am-5:00pm; occasional 7:00am-3:00pm shift may be required on a rotating basis to support early firm-wide meetings

Role Overview

A dynamic and high-performing investment firm is seeking an experienced Executive Assistant to support 3-4 senior leaders ranging from Partner to Vice President level. This hybrid role blends executive support, project coordination, and office management responsibilities. It offers the opportunity to contribute meaningfully within a collaborative, fast-paced, and people-centered culture. The role is based in the San Francisco area with occasional travel to a secondary local office.

This is a high-impact opportunity to join a values-driven organization where your contributions directly support operational excellence and leadership effectiveness. If you're a strategic, collaborative, and detail-focused professional with a service mindset, we invite you to apply and grow in a supportive and inspiring environment.

Core Responsibilities: Executive & Administrative Support:

Manage complex calendars and heavy scheduling across time zones

Coordinate domestic and international travel: flights, accommodations, transportation, visas, and itineraries

Submit timely and accurate expense reports following internal policies

Maintain contact records and ensure CRM data integrity

Deliver a professional and polished experience for high-profile external guests and partners

Act as a key point of contact on behalf of supported executives

Operational & Team Collaboration:

Collaborate with the broader Executive Assistant team across multiple offices

Contribute to a positive in-office culture through support for facilities, vendor coordination, and kitchen duties

Support internal and external meeting logistics including setup and breakdown

Engage in cross-functional projects and office operations as needed

Core Skills & Experience:

3-5 years of experience supporting multiple executives in a fast-paced environment, ideally in venture capital, finance, or a similar sector

Outstanding calendar management and scheduling capabilities (Microsoft Outlook)

Strong travel coordination skills, with attention to logistics and contingencies

Advanced organizational skills with the ability to multitask and prioritize effectively

Familiarity with Slack, Microsoft Office Suite, and modern productivity tools

Exceptional written and verbal communication abilities

Discretion in handling sensitive information and matters

BA or equivalent experience preferred

Ability and willingness to travel locally between offices

Cultural & Personal Fit

Team-Oriented: Collaborates seamlessly with others and values shared success

Detail-Driven: Naturally meticulous, reliable, and accurate

Curious & Motivated: Eager to grow and take on challenges with a learning mindset

Relationship Builder: Develops trust and rapport across stakeholders

Accountable & Trustworthy: Consistently delivers and owns responsibilities with integrity

Compensation & Benefits

Compensation:

Competitive salary range: $85,000 - $110,000

Home internet reimbursement ($50/month)

Cell phone reimbursement ($100/month)

Health & Wellness:

100% employer-paid medical, dental, and vision premiums for employees and their dependents

Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)

Retirement:

401(k) plan with generous matching

Time Off:

17 PTO days in years 1-2

Additional scheduled holidays

Paid parental leave

Additional Perks:

Commuter benefits

Access to internal learning and development programs

118587-EMS_1750723411 To Apply for this Job Click Here