Description A well-known university in Baltimore is seeking an Executive Assistant to support the Vice President of Administration and Finance. The position provides day-to-day executive and confidential support to executive leadership and coordinates several administrative and clerical activities for leadership in the Division. The position oversees the day-to-day administrative and operational duties of the VP’s Office. Duties could include but are not limited to: managing the calendar, scheduling meetings and responding to requests without prior clearance; making arrangements and coordinating all details for meetings, including room reservations and catering when necessary, assuring that the Vice President is fully prepared; composing, reviewing and tracking correspondence; providing proofreading and editing assistance; responding to routine inquiries as delegated by the Vice President; acting as an intermediary for the Vice President interacting with officials, staff at all levels and with the community; receiving and screening telephone calls and visitors; making all necessary travel arrangements and independently performing administrative follow-up and recordkeeping; managing VPAF foundation accounts, preparing paperwork and maintaining records; monitoring departmental budget; independently handling all meeting details for groups/committees hosted by the Vice President; coordinating and managing occasional special events; may be responsible for performing duties in payroll and procurement; and performing other duties as assigned. Requirements • Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting senior leadership. • Proficiency in tools such as ADP Financial Services, Cisco Webex Meetings, Concur, and CRM software. • Strong organizational skills with the ability to manage calendars, schedules, and multiple priorities simultaneously. • Excellent communication skills, both written and verbal, to interact effectively with diverse stakeholders. • Familiarity with Kronos Timekeeping System and other payroll-related software. • Ability to plan and coordinate events or meetings with attention to detail. • Knowledge of departmental budgeting processes and financial recordkeeping. • Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .