Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

Executive Administrator

Ensure a good flow of communication and excellent secretarial support is provided for the Function Heads.Work closely with, keep and update list of common stakeholders for close communication: all Executive Assistants, Functional Heads across CEMEA.Provide assistance to the Functional Heads with private and confidential arrangements.Organize agendas, briefing papers and any preparatory paperwork.Sort, prioritize and where possible delegate and distribute incoming mail.Handle expense claims.Prepare correspondence, documents and presentation materials - adjusting grammar and spelling as appropriate. Drafting of correspondence where possible and ensuring response is sent in a timely manner.Organisation of the daily schedule of the FHs to ensure the most effective use of time.  Ensure all internal and external meeting requirements are met.  Forward planning of itineraries and travel schedules to make certain timings and trips are feasible.Ensure the smooth running of the FHs office in their absence.  Keep in close communication with the FHs when they are travelling and despatch of any urgent mail that needs attention.Ensure all administrative tasks meet all compliance standards.Provide documents and files for meetings.Coordinate regular meetings with direct reports, monthly management meetings and Quarterly Client Reviews and others as required.Screen incoming calls, fielding calls if appropriate and assisting where possible.Liaison with Executive Leadership and International staff on a daily basis and extensive liaison with other departments within Visa.

Travel & Immigration

Book and co-ordinate travel arrangements through CWT within tight deadlines.Compile itineraries and liaise with regional offices to ensure business trips run smoothly.Reserve flights and hotels all per Visa T&E policy and other compliance policies Organising entry visas for travel and UAE immigration for FH and family & dependants (when necessary).Corporate HospitalityOrganise agendas, bookings for business dinners, entertainment for corporate events, assist with menus, RSVPs and other correspondenceEnsure appropriate approvals are in place for events, register event with Visa online, create SIRAs, set up vendors and POs complete due diligence in time for the event.Organize and execute events related to corporate hospitality in the relevant markets.Manage, forecast and update event planner reports.Budgeting, costing and coordination with external event management companies.Ad hoc admin i.e. Updating contact lists & org charts.Ad hoc project/research.Complete ad hoc project/research and presentation work and other relevant initiatives as requested.

Technical

System savvy – Oracle, Concur etc.Superb diary management – Outlook.Strong PC skills and high proficiency with Microsoft Office Suite products (Excel, Outlook, Word, and PowerPoint)

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.

Qualifications

Basic Qualifications
Associate: Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications

Associate: 2 or more years of work experienceMinimum of 10 years’ experience in an office support role3+ years’ experience supporting CXO leaders in a multi-national organisationStrong administration and analytical skillsExperience working in a multinational organisationExperience of working for more than one Senior Leader at the same timeAble to work independently and manage multiple tasks simultaneously in a changing environment with a high degree of accuracyAbility to recognize potential issues as they arise and escalate appropriatelyExcellent organisation skills, time managementExcellent interpersonal skills, relationship skills, with the ability to communicate well with colleagues, senior management and other stakeholdersCustomer focused, both internal and external with the ability to build effective working relationshipsMulticultural sensitivity is essential including the ability to work effectively as part of a teamExceptional communication skills in person, over email, telephone etc.Fluent EnglishInnovative and creative thinker with a track record of delivery and proven ability to manage several projects concurrently and see them through from conception to conclusionMust be proactive and solution oriented, looking for ways to add value and assist the teamIntuitive and not afraid to challengeKnowledge/experience of the CEMEA region would be an advantageSelf-motivated and able to use own initiative

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.