At Tiffany & Co., joy is central to everything we do, from crafting our exceptional pieces to inspiring clients to express and celebrate the many facets of love. Its a skill that weve been perfecting since 1837, one empowered by our daring vision and entrepreneurial spirit. Together, each generation of employees honor our past whiledreaming of our future.

Tiffany is looking for a dynamic Executive Assistant to provide administrative support to the Vice Presidente, Managing Director. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies.

Key Accountabilities

Communication

Calendar - Schedule meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties particular focus for senior level steering committee meetings. Event Planning Assist in logistical preparation of conferences and meetings including selecting the site, finalizing contracts, coordinating the catering, AV and conference room. Assist in conference material preparation and setting and cleaning dishes when needed. Travel - Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, car rentals, reservations, etc.). Presentations - Create and compile detailed Excel and PowerPoint documents for leadership and general internal and external meetings. Contract and PO management partner with multiple departments to help the coordination of contracts and purchase orders.

Departmental Support

Initiate and maintain departmental filing, photocopying, ordering supplies. Special projects as assigned by SVP and Manager, Executive Administration. Cooperate efficiently with HR coordinators and other executive assistants to prepare events or meetings.

Fiscal Management

Prepare accurate and timely Expense Reports through ExpenseVisor Reconcile and processing invoices for key projects

Qualifications:

At least 5+ years Executive Assistant experience in C-Suite Excellent verbal and written communication skills and ability to work independently with minimal supervision as well as part of a team Proficient in Microsoft Word, Excel, PowerPoint and Outlook, Coupa, ExpenseVisor, Concur Excellent organizational skills and attention to detail Enjoys working with and supporting others Ability to show initiative and flexibility Ability to work on multiple projects and prioritize workload