Job Summary: This is an 18-month position with full benefits. This position supports and partners with our Vice President, People and will play a critical role in enabling the effectiveness and impact of the People Team at Pixar. This position will provide proactive administrative, logistical and project related support to the VP, People and the broader People Team. The ideal candidate is resourceful, detail-oriented, calm and organized with a deep awareness of the confidentiality required in this trusted position.

Responsibilities

This role will provide high-level administrative and strategic support to the VP, People, including complex calendar management, meeting prioritization, and preparation. The incumbent will manage and coordinate key People Team forums including team meetings, off-sites and leadership sessions. They will anticipate needs, filter distractions, and enable the VP, People to dedicate time for the most critical strategic priorities. Lastly, the incumbent will act as a liaison to the People Leadership Team and other executives, managing sensitive matters with professionalism and discretion.

Successfully organize and manage the day-to-day tasks and operations, which may include but are not limited to:

Manage all phone, email, and mail correspondence; handle all shipping needsMaintain address book, and electronic and paper filesHelp coordinate individual meals and department catering needsCoordinate details for outside speaking engagements and presentationsBook all travel and create detailed itinerariesHelp assemble special screenings and Studio wide presentations (and events) as neededManage and reconcile American Express, expense reports, invoices, and receipts as they pertain to departmentCoordinate logistics for on/off-site meetings, social events, and leadership summitsCultivate strong, collaborative relationships with fellow Assistants, Senior Management, and Studio Leadership across Pixar and The Walt Disney CompanyPreserve and promote Pixar’s culture of respect and innovationManage special projects as neededExecutive Assistant positions at Pixar are members of the Executive Team Support Squad and may provide backup & alternate coverage for Executive Team Members as needed or assigned.

Qualifications

Proven experience supporting senior executives, ideally in People/HR functionsFour years administrative experience supporting in-demand individual in dynamic office environmentExperience and interest in a film or entertainment-related field preferredProficient in Microsoft Office, Google Slides, PowerPoint, Wiki, Keynote, e-mail and calendaring programs and a quick learner of new applications.  Familiar with both Mac/PCStrong sense of professionalism and discretion essentialProven ability to anticipate needs and proactively address issues or concernsSkilled at navigating high-stress situations with clarity and focusStrong organizational skills and attention to detailSuperior interpersonal skills in both verbal and written communicationsAbility to prioritize multiple requests and projects in fast-paced, deadline driven environmentAdaptable to ever-changing circumstances, situations, people, and prioritiesWilling to take initiative and resolve problems creatively and resourcefully

The hiring range for this position in Emeryville is $97,495.00 to $126,170.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors.