BCforward is currently seeking a highly motivated "Executive Assistant" Job opportunity for an Inver Grove Heights, MN location...!!

Position Title: Executive Assistant

Location: Inver Grove Heights

Anticipated Start Date: ASAP

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 4+ month contract to hire

Job Type: Contract

Salary Range: $25/ph - $30/ph

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Requirements:

administrative support event preparation travel logistics platforms such as OneDrive, Microsoft Teams, Microsoft Forms, Yammer, Concur, Coupa, Adobe Sign, TimeManager, Intelex, and Office 365.

Job Description:

• Manage administrative details for the Executive Vice President and support various functions for additional senior leaders reporting to the EVPs.

• Facilitate smooth and professional communication between the EVPs and internal departments, external relationships, customers, and member owners.

• Partner with the communications liaison to coordinate and distribute correspondence, such as employee announcements and company policies, and marketing materials.

• Collaborate with and assist the marketing & communication team on meeting and event preparation, set up, and follow up including preparing presentations, agendas, materials, documenting notes and coordinating follow-up items to completion.

• Prepare professional PowerPoint presentations, extracting data from Excel and Word for various stakeholders including Board of Directors, senior leadership, management and external partners.

• Support internal and external meeting participation and travel logistics. Organize and help manage the logistics for corporate and business unit operations as well as additional offsite space/meeting planning coordination and logistics.

• Execute responsibilities using platforms such as OneDrive, Microsoft Teams, Microsoft Forms, Yammer, Concur, Coupa, Adobe Sign, TimeManager, Intelex, and Office 365.

• Provide proactive thinking and value-added work as a member of Global Grain and Processing

• Responsible for efficiently managing complex calendars, resolving scheduling conflicts, coordinating travel arrangements and itineraries, and processing expense reports to optimize workloads and ensure smooth operations.

• Provide administrative and logistical support by assisting with employee floor positioning and moves, ordering and maintaining office supplies, approving access

requests for distribution lists/folders, and managing the distribution of sporting event tickets

Minimum Qualifications:

• 7+ years of executive administrative support experience

• High School Diploma/GED

Additional Qualifications:

• Bachelor's degree preferred in Business Administration, Communications, Marketing, or related field

• Experience interacting with Board members

• Strong organizational and time management skills; must be able to handle multiple time sensitive projects and prioritize heavy workload to complete projects on time.

• Advanced skills in Microsoft Office applications.

• Professional, interpersonal and communication skills with high degree of integrity and confidentiality, ability to interact with all levels in the organization, customers and business partners.

• Self-starter, able to take initiative and ownership of projects and see through to completion with limited or no supervision.

• Strong attention to detail and solid proofreading and editing skills.

• Solid business acumen.

• Ability to adapt to changing needs and expectations on a situational basis and be prepared to handle urgent business matters as needed.

• Ability to present information and respond to questions from managers, employees, and external partners.

• Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Physical Requirements:

• Travel up to 10%

• Work overtime as needed to meet project deadlines and business needs

• Accessibility outside of regular business hours for urgent matters or critical issues, as needed.

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

Keywords:

Admin, Executive Assistant, Administrative Assistant

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

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