Extraordinary commitment runs deep at Zachry. Here, dedicated men and women have the opportunity to work on challenging projects alongside those who value innovation and support team efforts in all our endeavors. We take care of our team members as family, within a culture of service where we do the right thing because it is the right thing to do. Our core values are at the center of every decision we make:

Every Person Matters®

Together We Can Do Great Things®

This Is More Than a Job®

Job Summary

The Executive Assistant (EA) provides dedicated, high-level administrative support to the vice presidents of the Public Affairs/Government Relations and Marketing departments. The EA is responsible for ensuring seamless day-to-day department operations by managing complex schedules, local and domestic travel, executive communications, department logistics, and project follow-through. Success in this role requires exceptional organization, adaptability, attention to detail, and a consistently positive, professional demeanor. 

Essential Functions

Executive & Departmental Support 

Manage highly dynamic and frequently changing calendars across multiple time zones, coordinating internal meetings, executive reviews, stakeholder engagements, and cross-functional touchpoints. Anticipate needs based on email content (e.g., suggest meeting times, block focus time).  Serve as the primary point of contact for scheduling and administrative matters, balancing access and prioritization across multiple departments and senior leadership.  Prepare briefing documents, meeting agendas, and talking points, ensuring executive readiness for all engagements.  Handle sensitive information and communications with absolute discretion and professionalism. 

Travel & Expense Management 

Coordinate detailed local and domestic travel arrangements, including transportation, lodging, and event planning for executives and their teams.  Prepare and reconcile expense reports accurately and in a timely manner using tools such as Concur (or other systems).  Support logistics during travel periods, including changes, itinerary adjustments, and stakeholder coordination. 

Communications, Media & Legislative Support 

Maintain the web-based legislative tracking service (TLS) and manage legislative priority tracks.  Schedule meetings with local and state legislative members as well as other key members of the communities.  Assist with related administrative functions, including managing receipts, expenditures, and compliance documentation for the company’s political action committee (PAC).  Draft and distribute letters, memos, and reports on public affairs, corporate communications, political and legislative matters, and elections.  Monitor and track media inquiries regarding all Zachry-related entities and support response coordination as needed.  Assist marketing and communications teams with the maintenance of internal and external communications platforms, develop and track project-specific communications and outreach activities, and assist with website maintenance and social media content. 

Internal Engagement & Special Projects 

Support executive team with department-wide communication, documentation, and information sharing.  Coordinate logistics and materials for team meetings, all-hands, and strategic planning sessions.  Maintain department records/files in accordance with the department retention schedule.  Participate in company volunteer initiatives and promote internal involvement.  Manage special projects, research assignments, and ad hoc initiatives as directed.  Fulfill all other duties as required to support department and executive effectiveness. 

This job summary is intended to describe the general nature and level of work performed by individuals assigned to this position. The job summary is not intended to be an exhaustive list of responsibilities, duties, and skills required.

Required Skills & Experience

Required: 

Minimum 7 years of administrative support experience, with at least 3 years supporting executive-level leadership.  Demonstrated success supporting multiple high-profile leaders with complex schedules and competing demands.  Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (Teams, Zoom, SharePoint).  Proven experience preparing and submitting accurate expense reports.  Excellent written and verbal communication skills, with a focus on clarity and professionalism. 

Preferred: 

Prior experience Public Affairs, Government Relations, Marketing, or similar environments.  Familiarity with legislative tracking systems, political compliance reporting, or PAC operations. 

 Core Competencies 

Proactive Planning & Follow-Through: Anticipates executive needs, takes initiative, and ensures tasks are completed with minimal supervision.  Discretion & Professionalism: Maintains confidentiality and diplomacy in handling sensitive matters.  Flexibility & Poise Under Pressure: Adapts quickly to shifting priorities while maintaining composure and responsiveness.  Positive Attitude & Team Orientation: Maintains a constructive, solutions-focused approach and builds positive relationships across teams.  Detail-Oriented Execution: Upholds high standards of accuracy in communication, scheduling, and task management. 

Apply today and join our company of Dreamers and Builders! 

Benefits and EOE

Zachry offers an industry-leading benefits package for our employees and their families.

Medical, Dental, Vision, and Life insurance 401k, Paid leave, and Bonus Program Company-paid short-term and long-term disability insurance Employee assistance program For additional company information, please visit www.zachrycorp.com

Zachry Construction Corporation performs heavy civil work throughout the United States, and relocation is sometimes required for continuous employment opportunities.

We are an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Applicants must be immediately authorized to work for any employer in the U.S. We do not sponsor or transfer sponsorship of an employment visa at this time. We do not interview or hire students in F-1 or J-1 status and will not sponsor them for work visas.

Notice to Staffing Agencies 

Zachry Construction Corporation and its subsidiaries (Zachry) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Zachry, including unsolicited resumes sent to a Zachry mailing address or email address, directly to Zachry employees, or to Zachry’s resume database will be considered Zachry property. Zachry will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Zachry will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Zachry’s recruiting function to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Zachry will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Zachry’s Human Resources Representative or his/her designee. No other Zachry employee is authorized to bind Zachry to any agreement regarding placement of candidates by Agency.