The US Books team seeks a driven, highly organized and proactive Executive Assistant to support the Director of US Books. This position will provide high-level support to the Director and his teams, while also partnering with the broader Books EA team on organizational projects.


Key job responsibilities
• Managing an active Senior leader calendar; meticulous attention to detail in scheduling, coordinating and planning internal meetings, agendas and appointments; planning detailed domestic and international travel, completing expense reports.
• Optimizing executive effectiveness through partnership on priorities to react to a fast-moving calendar.
• Coordinating with the EA team on organization-wide initiatives.
• Serving as the "gatekeeper" to the executives' time, screening and prioritizing appointments/meeting requests while always providing polite and professional communication.
• Communicating on behalf of the executives directly with the leadership team and other stakeholders across the organization.

A day in the life
On a day-to-day basic, the Executive Assistant will maintain the Senior leader calendar, keeping it organized for weeks in advance. This involves maintaining strong working relationships with the leader, partner EAs, and members of the business. Additionally, the Executive Assistant will partner with other EA team members on team events, space administration, and building a proactive outlook for upcoming meetings.