We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What You’ll Be Doing

The Executive Assistant will provide administrative support to key senior members of the US Investment Banking Team  in New York.  This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients.

At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview.

How You’ll Succeed

Administrative support:

Organize the Managing Directors using independent judgment, discretion and diplomacy, and make day-to-day administrative and operational decisions on his/her behalf

Coordinate and prioritize the daily activities, identifying potential problems and shifting priorities

Project a professional image to visitors and CIBC personnel by providing prompt courteous information and assistance

Greet scheduled visitors and direct/escort them, as appropriate

Answer department telephone calls in a professional manner and provide information and/or redirect the caller appropriately

Coordinate schedules, meetings, conference calls and appointments, and manage heavy travel schedules and reservations (air, hotel, ground transportation)

Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommend food options, complete orders, arrange for delivery all within budget

Manages equipment and office supplies, including: Service Now requests for all employees, equipment repairs, stationery orders, business cards, facilities issues, etc

Maintain tracking of all expenses and invoices

Compose routine correspondence, and prepare/route incoming and outgoing correspondence, including e-mail and faxes

Liaise with assistants from multiple teams across the firm

Assist with any ad hoc projects

Technology/equipment support (set up, maintenance and repairs):

Provide daily technology support and maintenance of printers, scanners, photo copiers, telephones, blackberries, and computers in accordance with CIBC policies

Investigate ad hoc system/software problems. Prepare, submit, track and escalate Service Now requests to ensure all technology issues and requests are addressed in a timely manner. Liaise and trouble shoot with various technology support groups when escalating urgent matters. Use sound judgment to ensure the correct solution is identified and implemented

Disseminate technology information, as required, to department personnel

Track and manage inventory of all department hardware and software

Work with external vendors, suppliers and technical support to ensure efficient department operations

Act as a resource to department users and coordinate training on new equipment

Maintain current knowledge of hardware, software applications and corresponding policies at CIBC

Who You Are

Values matter to you. You bring your real self to work and you live our values – trust, teamwork and accountability.

You can demonstrate experience with:

A minimum of 5+ years of Administrative experience in a corporate environment

Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels

Ability to handle multiple tasks within a very fast-paced financial services company

Proficient in Microsoft Word, Excel and PowerPoint

Excellent organizational skills

Strong communication skills, both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality

Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels

Strong attention to detail

Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise

Strong technical skills to support maintenance of office equipment,

Ability to exercise good judgment to resolve a wide variety of issues and problems

Ability to manage multiple priorities

Ability to work in a team environment

You embrace and champion change. You'll continuously evolve your thinking and the way you work in order to deliver your best.

Your influence makes an impact. You know that relationships and networks are essential to success.  You inspire outcomes by making yourself heard.

You’re digitally savvy. You seek out innovative solutions and embrace evolving technologies. You can easily adapt to new tools and trends.

You're driven by collective success. You know that collaboration can transform a good idea into a great one. You understand the power of an inclusive team that enjoys working together to create a shared vision.

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At CIBC, we offer a competitive total rewards package.  This role has an expected salary range of $85,000 - $100,000 for the New York, NY market based on experience, qualifications, and location of the position.  The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which also may include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave, and Vacation), Holidays, and 401(k), in addition to other special perks reserved for our team members.

Candidates hired to work in other locations will be subject to the pay range associated with that location. Additional total compensation and benefits details will be provided during the hiring pro

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com

You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

NY-300 Madison Ave., 8th Floor

Employment Type

Regular

Weekly Hours

40

Skills

Accountability, Administrative Support, Decision Making, Event Management, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Travel Coordination