Executive Assistant, Ad Sales
Amazon.com
The Global Ad Sales organization is looking for an Executive Assistant to support Directors on the US Large Customer Sales (US LCS) team. This role will primarily support 2-3 leaders who oversee teams of 150+ employees in total. In addition to serving as part of a close-knit EA team supporting the broader Ad Sales organization of 5000+ employees worldwide.
We are seeking a self-motivated, resourceful, and tech-savvy problem solver with a history of high performance to support our growing organization. This exciting role requires exceptional planning, time management, and organizational skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. The ability to foster a positive team environment is a must, as is flexibility and a willingness to turn on a dime and take effective action as priorities shift. This is a LA based role.
Key job responsibilities
- Complex calendar management and coordination of high-level internal and external meetings
- Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
- Managing large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Team events, management courses, team building activities, customer engagements, etc.)
- Planning space for the team and facilitating office moves
- Partnering closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org
- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on action items
- Identifying internal and external approaches to solve problems in a creative way
A day in the life
Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.
We are seeking a self-motivated, resourceful, and tech-savvy problem solver with a history of high performance to support our growing organization. This exciting role requires exceptional planning, time management, and organizational skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. The ability to foster a positive team environment is a must, as is flexibility and a willingness to turn on a dime and take effective action as priorities shift. This is a LA based role.
Key job responsibilities
- Complex calendar management and coordination of high-level internal and external meetings
- Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
- Managing large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Team events, management courses, team building activities, customer engagements, etc.)
- Planning space for the team and facilitating office moves
- Partnering closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org
- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on action items
- Identifying internal and external approaches to solve problems in a creative way
A day in the life
Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.
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