The Executive Administrator provides high-level administrative support to the executive team and manages office operations, including policies for office services, travel, and event coordination. The role requires discretion, organization, and the ability to handle multiple projects and confidential information professionally.

Key Responsibilities:

Schedule appointments, book meetings, and coordinate travel utilizing company technology and systems.Answer and screen incoming calls professionally.Organize conference calls, meetings, and meal arrangements.Draft, respond to, and manage various correspondence, both incoming and outgoing.Assist with quarterly board meeting coordination, including uploading, copying, and finalizing materials.Manage the building floor plan and seating arrangements.Oversee the Company’s Share the Ride Program to ensure compliance with the Maricopa County Travel Reduction Program.

Qualifications & Skills:

Minimum of 6+ years of high-level administrative experience.Excellent communication skills with the ability to effectively liaise with executives, board members, staff, and external visitors.Ability to maintain strict confidentiality at all times.Strong attention to detail and exceptional organizational skills.Proven ability to multitask across various projects efficiently.Ability to work independently with minimal supervision.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); Visio experience is a plus.Extensive experience in planning corporate events for small and large groups.Experience in planning corporate travel and expense processing.Project management experience is advantageous.

Working Conditions:

Primarily in an office environment.Full-time role requiring consistent attendance and team collaboration.Able to communicate effectively with team members and stakeholders.Capable of performing essential job functions with or without reasonable accommodations.

Benefits:

Health Benefits: Comprehensive medical, dental, and vision options starting the first month of employment.Paid Vacation & Sick Time: 20 days annually, prorated for new hires.Paid Holidays: 12 company holidays plus 2 floating holidays.Lucky Cat Meal Card: Preloaded meal card valid at any corporate-owned P.F. Chang's locations.