Position Summary:

We

are seeking a proactive and detail-oriented Executive Office Assistant to provide high-level administrative support across multiple departments. This

role will primarily assist with HR-related tasks while also supporting the Project Manager and Controller with clerical and basic accounting duties. The

ideal candidate is a strong multitasker, highly organized, and eager to contribute to a collaborative team environment.

Key Responsibilities:

Provide administrative support to HR, including scheduling interviews, onboarding new hires, maintaining employee records, and assisting with benefits administration.Support the Project Manager with document preparation, meeting coordination, and project tracking.Assist the Controller with data entry, invoice processing, expense tracking, and other basic accounting functions.Maintain organized filing systems (digital and physical) for HR, project, and financial documents.Coordinate internal communications and assist with company-wide initiatives and events.Manage calendars, schedule meetings, and prepare agendas and meeting notes.Perform general office duties such as ordering supplies, handling mail, and maintaining office organization.Jump in to support various departments as needed with administrative tasks.

Required

Skills & Qualifications:

Proven experience in an administrative or executive assistant role.Familiarity with HR processes and basic accounting principles is a plus.Strong organizational and time-management skills with the ability to multitask effectively.Excellent written and verbal communication skills.High level of discretion and professionalism when handling confidential information.Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with learning new software tools.A team player with a positive attitude and a willingness to learn and take initiative.
Additional Skills & QualificationsWillingness to train individuals eager to learn in the early stages of their career.Work Environment

This is a full-time position with a start time between 8-9 AM, ensuring a complete 8-hour workday. We offer a supportive environment with medical insurance, life insurance, a 401k plan, and paid time off (one hour per week)

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fresno,CA.

Application Deadline

This position is anticipated to close on Aug 1, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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