Events & Engagements SpecialistLocation: Budapest

About the job

Our Team

Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready?

As Events and Engagements Specialist you’ll be in charge of implementing event plans within your areas of responsibility, as well as operational activities related to services provided by Scientific External Experts (SEE) and Health Care Organizations (HCO) during the events under the scope of the Global Meetings & Events team (GM&E). They own the end-to-end process of all events within their scope, congresses and conventions, sales meetings, standalone meetings or webinars, advisory board meetings, and speaker training meetings. They manage external suppliers and communicate with internal and external stakeholders, ensuring consistent company representation and full compliance at all times.

The role requires the capacity to assess risks when faced with uncertain and rapidly changing environmental conditions, making decisions supported by strategy, and finding resources to resolve issues in an efficient and business-appropriate manner. Effective communication is a must, as this role is an ambassador for the company’s Play to Win strategy and is accountable for operational activities within scope.

Responsibilities

On Events

Partner directly or indirectly, through third party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholdersProvide input regarding site selection, service contractors, contract negotiation and budget planning. Facilitate vendor selectionAdhere to company policies, particularly those related to transparency and complianceIn charge of remote meeting management through local vendors, as well as technical and analytical support for hybrid and virtual meetingsCoordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities, either directly or indirectly through a third-party agencyPlan and monitor different types of meetings, identify risks early in the process and set up a risk mitigation planOversee all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues, and on occasion provide hands-on program managementEnsure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achievedServe as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee dataProvide technical support and troubleshooting for One Sanofi platforms such as SpotMe and CVent, as well as other meeting technology solutions

On Engagements

Dependent on event type, either oversee or manage activities related to SEE/HCO/patient engagement for event-related services, from the creation of the event or engagement, its approval, invitations, contract signatures and financial approvals through to the post-event invoicing and transparency disclosuresProvide input to the Global Rationale Form, if required, for event and engagement approvalCreate and support completion of Service Agreements using One Sanofi tools and platformsManage corresponding reviews and approvals via the One Sanofi transparency approval and reporting toolCoordinate Agreement signatures, communicating with external and internal parties, which include the Contract Management team for complex agreementsManage financial approvals and post-event invoice paymentsMonitor and report on follow-up actions and planning status related to SEE/HCO engagements. Update all related budgets and forecastsDeliver the best end-to-end experience for internal and external stakeholders through event planning, implementation, and trackingShare knowledge and best practices with peers and stakeholdersDevelop strong working relationships through transparent communication in all directionsContribute to ensuring vendors and partners consistently meet or exceed obligations, perform constant evaluation of services and processesProvide metrics on relevant markers of event management success, as well as those related to transparency and compliance in a timely and accurate manner

About you

Experience

Direct experience in the pharmaceuticals and life sciences spaceMeeting planning and project management experience is an advantage

Soft skills

Strong relationship builder, customer-service orientedOrganized and flexible, able to quickly grasp and implement new conceptsEvent and congress knowledge regarding meeting planning and reporting resultsFinancial acumen as it relates to budget management and spend analysisAbility to collaborate and deliver solutions in a complex environmentInnovative mindset, digital literacyAble to adapt to changing business prioritiesHigh attention to detail, capable of asking insightful questionsAccountability and sense of urgency, proactive and able to find flexible solutions on the spot when challenges arise

Technical skills

MS office (including Teams, SharePoint)

Education

Bachelor’s degree or equivalent

Languages

Excellent knowledge of English language

When joining our team, you will experienceAn international work environment, in which you can develop your talent and realize ideas and innovations within a competent teamAn attractive, market-oriented salary and cafeteria benefitsFlexible home office policy, with a possibility to work up to 60% of time from home / where you can easily schedule your office daysWork from an "Office of the Year 2020" finalist officeCollective life and accident insuranceYearly medical check-upAn individual and well-structured introduction and training of new employees and we will dedicate a Buddy for you to better navigate in your first weeksYour own career path within SanofiYour professional and personal development will be supported purposefullyJoin a great community & special events (Monthly Board Game Nights, Summer Events, Well-Being Lectures & Sport Clubs)

Pursue Progress. Discover Extraordinary.

Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.
 

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

Discover our Code of Conduct, that serves as the moral compass that guides us when chasing the miracles of science to improve people’s lives. Please ensure to have read this document before applying.

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Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!