Job Purpose or Objective(s): As an event project coordinator, you will oversee all aspects of event planning and management to execution for internal and external events. Primary travel within the 10 ½ counties of the Choctaw Nation and periodic travel to communities throughout the United States. You will report to the Program Manager. 

Monday-Friday, 8:00am-4:30pm

Salary: $58,760

Some overnight and weekend travel will be required

Primary Tasks:

1.       Meet with stakeholders to work out event details including venue activities, catering, and educational needs.

2.       Make reservations, create schedules and timelines, and communicate with leadership.

3.       Develop partnerships to share resources, expertise, and collaborate in planning, implementing, and evaluating projects.

4.       Ability to plan and coordinate with multiple departments on specific events as needed.

5.       Serve as staff liaison between contract employees and the organization.

6.       Delegate and coordinate event planning tasks to other staff members when necessary. Recruit volunteers and assign leads; maintain contact list and coordinate with each lead.

7.       Coordinate administrative functions, including usage of project management software to ensure efficient operations of the program. Maintain accurate, confidential, and up-to-date records per program requirements.

8.       Manage and oversee activities on the day of events, including welcoming guests, directing setup, communicating with staff, and organizing vendors, volunteers, and managing take-down.

9.       Anticipate and plan for possible different scenarios prior to and during events for all

      stakeholders.

10.   You will perform other duties may be assigned. 

Required Education and Experience:

·         Associate degree or two [2] plus years of experience in hospitality, tourism, public programming, or related field and certifications in event planning.

·         Cvent, Social Tables, WorkFront, Microsoft Teams or comparable project management software skills.

·         Must be proficient in performing multiple tasks and events.

·         Ability to collaborate with other departments and associates at different levels to ensure processes are managed properly.

·         Ability to travel to events.

·         The ability to present event ideas and plans to stakeholders and vendors.

·         Excellent customer service.

·         One plus [1+] years of experience in hospitality, tourism, public programming, or related field and certifications in event planning.