At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com **Job Function:** Business Support **Job Sub** **Function:** Administration & Secretarial **Job Category:** Professional **All Job Posting Locations:** Vilnius, Vilniaus Apskritis, Lithuania **Job Description:** **Overall purpose of job:** Coordinate planning and organise logistics, administration and documentation for all types of customer events, in collaboration with Event Owner from Medical, Commercial or External Affairs department. The overall aim is to ensure that all Janssen events are of high quality. This includes promotional events, medical education events, educational support, advisory boards, consultations, sponsorships, patient organisation events and patient organisation support etc. **Essential duties and responsibilities:** + Actively participate in event related meetings/discussions with Event Owner, with the aim to: + align on event concept, content, target audience, event communication strategy, logistics and digital options, vendors, speakers and event faculty where needed + raise any out-of-framework or non-compliant event questions with Event Owner + Handle administration for customer events in systems (iConnect, ICD, Starcite, Ariba, Lynx, HPR), from initiation to finalisation. + Handle communication to Amex and other external event organisers. Organise logistics in line with event plan and budget agreed with Event Owner. + Handle event related administration: contract creation, registration; information on travel and accommodation; managing payment and disclosure documentation. + Align regularly with Event Owner on progress of event. + Take proactive and timely action on any arising issues which may endanger the event plan, budget or compliance. This includes immediate escalation of major challenges to Event Owner, if needed - line manager and if potential compliance deviations - to Healthcare Compliance officer. + Retain relevant event information and documentation (electronic or hard copy) in line with Records Retention Schedule and Baltic archiving routines. + Collect feedback and recommendations for continuous improvement. + Acting as super-user for assigned event processes/systems. **General responsibilities:** + Complies with designated SOP’s and mandatory training for the role Complete Annual Adverse Event and Quality Complaint Reporting Awareness training and HCC/FCPA Awareness training + Report Adverse Events and Quality complaints in a timely way according to current guidelines/SOP + Acts in accordance with Johnson & Johnson HCC requirements in interactions with Healthcare Professionals and Government Officials + If commissioning contractors or third-party organisations, perform Due Diligence where applicable, put compliant contracts in place and provide training, ensuring these individuals also act in accordance with Johnson & Johnson HCC requirements when interacting with Healthcare Professionals or Government Officials and ensure reporting of adverse events and quality complaints resulting from such collaborations (as above). + Successfully complete all mandatory training on time _We offer attractive conditions of employment and possibilities for further career growth within our company._ _For this position we are offering an annual gross salary starting at 28 000 EUR (excl. variable component)._ _Depending on your skills, qualifications and experience this can be negotiated._