• Assist Estimators and Jr. Estimators with all documentation, communication, and organization of Bidding/Preconstruction projects • Work simultaneously on multiple multi-million-dollar preconstruction assignments aiding the Estimating, Business Development and Virtual Design Departments. • Generate, modify, distribute and file all preconstruction related documentation including Invitations to Bid (ITB), RFI’s, notices, memo’s, etc. • Generate, modify, and edit proposals, reports and bid forms. • Assist with Subcontractor/Vendor Bid List for projects and update the bid status throughout the bidding period. • Communicate with subcontractors and assist with bid solicitation to ensure adequate coverage for bids/proposals. • Issue and assist in Bid Solicitations, Addenda and other Bid Notifications. • Coordinate bid day activities (bid distribution, bid tabs, bid forms, lunch) • Manage, update, and maintain our Subcontractor/Vendor Database ensuring information is up to date and accurate on a consistent basis. Take sole ownership of this process. • Working closely with Director of Preconstruction on maintaining and updating staffing/workload schedule. • Manage, track and organize preconstruction related documentation including drawings, specifications, reports, sketches and more for multiple individual projects from concept through bidding, design and subcontract bidding phases. • Follow up with subcontractors and vendors post bid to provide feedback and maintain relationship. • Assist Receptionist with phone coverage as needed. • Ability to prioritize work assignments and have strong time management skills. • Demonstrate basic industry knowledge. • Team player who can multitask and initiate activities independently. • Perform other duties as assigned. • Preferred four-year Bachelor’s degree or two year associates degree with two years’ experience and/or equivalent of four years administrative experience • Proficient in Microsoft Office Suite (Outlook, Word, Excel) • Excellent communication and organizational skills, both written and oral • Excellent time management and leadership skills • Experience with electronic files and protocols – SmartBid, Sharefile, Dropbox preferred • Ability to multi task and work in a fast-paced environment