NY HELP Yes Agency Environmental Conservation, Department of Title Environmental Program Specialist 1 / Trainee 1 / 2 - NY HELPS Occupational Category I.T. Engineering, Sciences Salary Grade NS Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $53764 to $85138 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 625 Broadway City Albany State NY Zip Code 12233 Duties Description This Environmental Program Specialist 1 (EPS 1) position is part of the NYS DEC Division of Lands & Forests (DLF), Forest Preserve and Conservation Bureau (Bureau) is responsible for procurement, contract and grant management in support of New York State’s Adirondack and Catskill Forest Preserve, Conservation Easements and open space conservation programs. The successful candidate for this position will be passionate about bringing DLF projects and programs to fruition and prompt and proactive in communications, while maintaining a structured approach and steadfast patience to navigate multiple process steps, coordinating and organizing a large quantity of document files and working on projects collaboratively. This position is particularly focused on the following responsibilities:1.Procurement and Contract Management• Learn about New York State and DEC procurement options, rules, and policies and advise DLF staff on appropriate procurement options for their project(s).• Review project or program scopes of work for quality and precision of work descriptions.• Develop request for quotes, invitation for bids, and request for proposals procurement documents in coordination with Bureau staff, Contracts and Grants Unit staff, and Division of Fiscal Management (DFM) staff and assist staff with the process of advertising, communicating requirements, and collecting responses.• Manage a portfolio of Forest Preserve grant contracts with a focus on the fiscal administration of longstanding state assistance commitments.• Assist with administration of competitive grant programs and development of new competitive grant programs.• Assist with management of a suite of inter-agency MOUs which support partnership projects with a focus on fiscal administration drawing on multiple funding sources.• Coordinate with Bureau staff, Contracts and Grants Unit staff, and DFM staff to develop procurement record documentation.• Communicate with grant recipients, vendors, and DEC staff with a customer service approach.• Represent DEC at meetings, effectively communicating the agency’s stance, contributing insights, and fostering collaborative relationships with stakeholders and partners.• Help grant recipients complete contract-related tasks in the State’s Grants Management System (e.g., developing workplans and budgets) and track the progress of projects.• Review, process, and track payment requests and develop2.Statewide Financial System (SFS)• Process contract transactions, enter contract details, create encumbrances, and make contract payments.• Track recurring state assistance funding appropriations to ensure proper accounting and utilization of available funds.• Review budgets and Agency spending plans to ensure that payments are charged to appropriate funding sources• Produce SFS reports for program staff and verify that transactions are entered into SFS correctly.3.Information Sharing and Work Planning• Assist with developing and maintaining shared spreadsheets to track work planning and project development, funding availability and utilization, federal grants, contract payments, and work progress.• Perform time-critical work so that updated information is available to program staff when needed for next steps to progress at critical junctures throughout the fiscal year.• Develop reasonable timetables for development of new contracts and agreements, ensure progress in accordance with established timeframes, and share results with the Division.4.ADA Permitting:• Assist with logging and processing permit application• Participate in the Other Power-Driven Mobility Device policy development and implementation.5.Other• Develop familiarity with the state budget process, laws, and resources relevant to procurement in DLF (e.g., State Finance Law, Environmental Protection Fund budget, and Guide to Financial Operations published by the NYS Office of the State Comptroller).• Administer commodity procurements to support general office operations and immediate purchasing needs for the Bureau of Forest Preserve and Conservation.• Additional duties will be assigned to support and enhance the efficiency of the Division’s programs. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Qualifications for NYHELPS or 55b/c* appointment are : TRAINEE 1: A bachelor's in accounting, agricultural engineering, agricultural science, agronomy, animal science, atmospheric science, aquatic science, bacteriology, biochemistry, bioengineering, biology, botany, business administration, chemical engineering, chemistry, civil engineering, civil engineering technology, climate change, coastal resources management, communications, computer engineering, computer science, construction engineering, conservation biology, cultural resources and historic preservation studies, data analysis, earth sciences, ecology, economics, ecosystem management, engineering technology, environmental biology, environmental education, environmental education and interpretation, environmental engineering, environmental health, environmental planning, environmental policy, environmental science, environmental studies, environmental toxicology, fisheries and wildlife sciences, forest engineering, forest resource management, forest science, forestry, genetics, geochemistry, geographic information systems, geography, geological engineering, geology, hydrology, industrial design, industrial engineering, landscape architecture, marine science, mathematics, manufacturing engineering technology, mechanical engineering technology, mechanical engineering, meteorology, microbiology, molecular biology, natural resources, natural resources conservation, natural resources management, natural resources planning, natural science, packaging science, physical science, physics, product design, public administration, public policy studies, sustainability, toxicology, urban forestry, urban planning, urban studies, water resource engineering, water resources management, wildlife management, wildlife science, or zoology.TRAINEE 2: A bachelors as noted above and one year of professional qualifying experience.EPS 1: A bachelor's as noted above and two years of qualifying experience.Qualifying Experience: a position where you have responsibility for the following: development and implementation of program policies and procedures; preparing and interpreting rules and regulations; development, preparation, and management of procurement (solicitation) documents, contracts, and/or grants; providing non-engineering technical assistance and information to consultants, public officials, and facility managers; collecting data, reviewing alternatives, performing qualitative or quantitative policy analyses; writing technical or programmatic reports; developing, implementing, analyzing, and evaluating programs; developing and implementing expenditure plans, procuring external funding sources, collecting and forecasting the impact of funding and/or organizational change efforts; assisting with the development of environmental public information campaigns.NOTE: a Juris Doctor, Master’s, or higher degree in a related field can substitute for one year of professional experience.* If applying under the 55b/c, candidates must include with their resume or application, a copy of the letter from Civil Service which indicates approval for the 55b/c program.Candidates may also be eligible via the following:Reassignment - Currently in the title and an employee of DEC or Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.OrTransfer Eligible - One year of permanent competitive service at Salary Grade 11 or higher and either: Eligible for transfer under Section 70.4: Must meet the open competitive minimum qualifications below;OrEligible for transfer under Section 70.1: Permanent competitive service as an Environmental Program Specialist 1 (including trainees), Program Aide, Administrative Specialist 1, Biologist1(Aquatic), (Ecology), (Marine), (Wildlife), Public Participation Specialist 1, Environmental Analyst 1 and Trainee 1 &2, Environmental Engineering Technician 2 & 3, Fish and Wildlife Technician 3, Legal Assistant 2, Mineral Resources Technician2,Pesticide Control Specialist 1 & 2, Public Health Specialist 2 Environmental, Sanitary Construction Inspector 2, Senior Engineering Research Editor. Additional Comments Must have a valid driver’s license or demonstrate the ability to meet the transportation needs of the position.Travel may be required.We offer a work-life balance and a generous benefits package, worth 65% of salary, including:• Holiday & Paid Time Off• Public Service Loan Forgiveness (PSLF)• Pension from New York State Employees’ Retirement System• Shift & Geographic pay differentials• Affordable Health Care options• Family dental and vision benefits at no additional cost• NYS Deferred Compensation plan• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds• And many more...For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency. Some positions may require additional credentials or a background check to verify your identity. Name Heath Boomhower Telephone 518-402-9273 Fax 518-402-9038 Email Address PostingResponses@dec.ny.gov Address Street 625 Broadway Personnel, 10th Floor City Albany State NY Zip Code 12233 Notes on Applying Please email/mail your resume to the above address. Be sure to include Vacancy# 25-193108 on your resume and also in the subject line of the email or it may not be accepted. If you are qualified based on your education, you must also include a copy of your college transcript.