At Hyatt Hotels our Engineering Administrative position plays a viral role in delivering the exceptional service our guest expect.
Position Overview:
The Engineering Administrative Assistant is responsible for providing administrative support to the Engineering Department to ensure the smooth operation of maintenance and facility functions throughout the hotel. This role will manage all departmental invoices, supply ordering, record-keeping, scheduling of vendor services, and compliance documentation. The ideal candidate will possess strong organizational and communication skills and be comfortable working in a fast-paced hospitality environment.
Essential Duties and Responsibilities:
• Receive, review, and process invoices and purchase orders for the Engineering Department.
• Order and maintain stock of tools, equipment, and supplies; track delivery and inventory levels.
• Maintain accurate and organized records of maintenance logs, safety inspections, vendor contracts, service records and building permits.
• Schedule and confirm vendor appointments and maintenance services.
• Track preventive maintenance schedules and assist with compliance reporting.
• Support communication between Engineering, other hotel departments, and external vendors.
• Assist with special projects and reporting for the Director of Engineering.
• File and maintain OSHA, EPA, and city/county compliance documents as required.
• Perform general administrative duties including data entry, document preparation, photocopying, and filing.
• Maintain confidentiality and demonstrate a high level of professionalism at all times
• Comply with attendance rules and company policies.
• Perform any other job-related duties as assigned.
Qualifications:
• High school diploma or equivalent required; Associate’s degree in business administration preferred.
• Minimum of 2 years of administrative or office support experience; experience in a hotel, facilities, or engineering setting strongly preferred.
• Familiarity with invoice processing and procurement platforms
• Proficient in Microsoft Office (Excel, Word, Outlook), Hyatt Private Management Systems
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize, meet deadlines, and work independently.
• Must be able to maintain composure and efficiency in a fast-paced environment.
Physical Requirements:
• Ability to sit or stand for extended periods.
• Occasional lifting of supplies or materials (up to 25 lbs).
• Frequent use of computer and standard office equipment.
Working Conditions:
• Regular work hours are Monday–Friday; occasional weekends or holidays may be required depending on departmental needs.
When you think of teams, companies and opportunities there are always some that stand out above all others. That search is why you ended up here with our team. We stand out in our industry because we have belief in the people and the culture. Take that next step in the best part of your career journey by connecting with our hiring team. Don’t look back, as your future is a wonderful journey ahead!
Today, Hyatt remains a beacon of innovation, quality, and success. This continued leadership is the result of our employees staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:
Hospitality - We're passionate about delivering exceptional guest experiences. Yes – To Opportunities and Positive Experiences. Ambitious- We believe in having a strong desire and determination to achieve success. Thriving- We encourage you to grow and succeed and help you accomplish your goals. Thoughtful- Hyatt cares and is attentive to both our guest and employees to their needs and feelings.If you LOVE what you do, an Administrative position with the Hyatt Place I Hyatt House LAx Hotel is a great opportunity for you.
The Hyatt Place I Hyatt House Los Angeles International Airport provides equal employment opportunities to all (EEO/AA/Disabled/Veterans) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Hyatt Place I Hyatt House complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence.
Posted June 20, 2025