JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

As the Executive Assistant & Delivery Operation Coordinator at JLL, you'll be at the heart of our operations, providing crucial support to our Country Leader and team while coordinating between our Milan and Rome offices. This dynamic role requires exceptional organizational abilities, communication skills, and a talent for multitasking in a fast-paced environment. You'll be empowered to shape the success of our business operations while embodying our belief that real estate is a human business. In this role, you'll have the opportunity to grow professionally while contributing to our mission of shaping the future of real estate for a better world.

What your day-to-day will look like:

Manage comprehensive calendar scheduling, travel arrangements, and administrative support for the Country Leader and leadership teamConduct due diligence processes for clients and suppliers, creating and reviewing new contacts in internal software systemsServe as the vital link between our Milan and Rome offices, ensuring seamless communication and coordinationProcess and manage official company communications, including PEC (certified email) distribution to relevant stakeholdersCoordinate with Marketing to organize internal and external events, including venue selection, vendor management, and client communicationsSupport Country Leader interviews and presentations by arranging preparation meetings and ensuring timely delivery of supporting materialsAssist with statutory obligations including Board meeting preparations, shareholder communications, and legal documentationReview contracts, manage Health & Safety responsibilities, and perform data entryProvide support to the Workplace team

Required Qualifications:

Fluent in English and Italian (written and spoken)Exceptional organizational skills with proven ability to manage multiple priorities simultaneously3-5+ years of experience in an administrative or executive assistant roleStrong attention to detail with ability to review and process documents accuratelyExcellent communication skills and professional demeanorProficiency with Microsoft Office suite and aptitude for learning new software systemsTeam-oriented mindset with ability to work independently when required

Preferred Qualifications:

Previous experience supporting C-level executivesFamiliarity with corporate governance processes and documentationBackground in real estate, professional services, or related industriesExperience coordinating between multiple office locationsKnowledge of event planning and executionDemonstrated problem-solving abilities and proactive approachUnderstanding of digital signature processes and legal documentation requirements

At JLL, we believe in the unlimited human potential to thrive when our people feel they belong and our clients and communities are included. We take pride in fostering an environment where all perspectives are welcomed and encouraged. Join us in creating real value in a world that's constantly changing.

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Location:

On-site –Milano, ITA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.